Facilities Coordinator

About the role

UTA seeks a Facilities Coordinator to support daily facility operations and create a safe, efficient, and welcoming workplace experience. This customer-facing role supports workplace operations through vendor coordination, office moves, event support, facility maintenance, and hands-on workplace projects. The ideal candidate is service-oriented, proactive, and thrives in a fast-paced environment. This position is based in Beverly Hills, California.

The salary range for this role is $28.00 - $31.00 hourly, commensurate with experience and skills.

What You Will Do

• Conduct daily building inspections to ensure the facility is clean, safe, organized, and operating efficiently.
• Coordinate and track facility work orders from initiation through completion, researching, resolving, and escalating issues as needed.
• Coordinate with vendors and contractors supporting workplace operations and facility projects.
• Maintain vendor records, service contracts, and project documentation.
• Process invoices accurately, route them for approval, and maintain financial records.
• Set up and break down meetings, company events, and special functions, including arranging tables, chairs, heat lamps, and other equipment.
• Respond promptly to employee requests, questions, and workplace concerns.
• Support office relocations, departmental moves, renovations, and workplace reconfigurations.
• Prepare workstations for new hires by coordinating furniture, equipment, and office supplies.
• Perform basic facility repairs and hands-on workplace support, including furniture assembly, hanging artwork, workstation moves, repairing desks and chairs, and lifting or unloading supplies.
• Identify opportunities for process improvements and proactively report facility deficiencies.
• Maintain compliance with OSHA and fire safety standards by ensuring workspaces remain hazard-free and well-maintained.

What You Will Need

• 2+ years of experience in facilities, workplace services, building operations, or a related role
• Experience supporting vendor management and workplace projects.
• Experience performing hands-on workplace support, including furniture assembly, artwork installation, workstation moves, and basic facility repairs.
• Familiarity with workplace safety standards and basic building systems, including HVAC, lighting, electrical, and plumbing issues.
• Strong customer service, communication, and interpersonal skills.
• Strong organizational and problem-solving skills with the ability to manage multiple responsibilities and follow through on solutions.
• Self-starter who learns quickly, exercises sound judgment, and remains calm under pressure.
• Ability to handle sensitive and confidential information with discretion.
• Proficiency in Microsoft Office (Outlook, Excel, Word).
• Ability to perform physical tasks, including moving furniture, assembling office equipment, and lifting up to 50 pounds.
• Flexibility to work overtime and weekends as business needs require.

What You Will Get

• The unique and exciting opportunity to work at one of a leading global entertainment companies
• Access to the tools, leadership, and resources you will need to create and drive a center of excellence
• The opportunity to do the best work of your career
• Work in an inclusive and diverse company culture
• Competitive programs to support your well-being
• Experience working in a collaborative environment with room to grow