Facilities Planning Analyst - Enterprise Physical Operations

About the role

• Location
• St. Louis, MO 63110
• Scheduled Hours
• 40

Position Summary

The Enterprise Physical Operations, Infrastructure, Capital Programs & Real Estate (EPO) department at WashU provides integrated operational, infrastructure, planning, and facility services that support the university's mission of excellence in education, research, patient care, and community engagement.

Guided by our PRIDE+ Core Values of Professionalism & Planning, Respect & Responsibility, Integrity & Integration, Dedication & Delivery, Excellence & Enterprise Alignment, and Accountability & Stewardship, EPO fosters a culture centered on collaboration, strategic partnership, innovation, accountability, and service excellence across the university enterprise.

EPO manages and supports 28 million gross square feet across 235+ buildings and associated infrastructure systems, encompassing academic, research, clinical, residential, administrative, and support facilities across the university's campuses and operations. Our teams provide strategic leadership and operational expertise in facility management, infrastructure services, capital project delivery, real estate operations, planning, sustainability, engineering, maintenance, environmental services, public safety support, and enterprise operational services.

EPO creates and maintains safe, innovative, efficient, mission-driven environments that support our students, faculty, staff, patients, researchers, and community partners.

Supports strategic facilities planning, space management, capital planning, and operational decision-making through advanced data analysis, business intelligence, process improvement, and planning coordination. Develops actionable insights from facilities, space, financial, workforce, project, and operational data to support institutional planning, resource stewardship, operational effectiveness, and long-term campus development.

Collaborates with planners, project managers, facilities professionals, finance teams, and university stakeholders to develop reports, dashboards, analytical tools, planning resources, and standardized processes that improve decision-making and organizational performance. Identifies opportunities to improve planning and business processes through technology, automation, standardization, and improved data governance.

Primary Duties & Responsibilities

Strategic Facilities Planning & Decision Support

• Provides analytical and planning support for strategic space, facilities, capital, and operational initiatives across the University.
• Integrates space, workforce, financial, operational, utilization, project, and other institutional data to evaluate current conditions, emerging needs, and future scenarios.
• Conducts analyses supporting long-range space strategies, utilization and efficiency assessments, capital planning, organizational growth, program changes, and resource allocation.
• Identifies trends, opportunities, risks, and planning implications; communicates findings to planners, project teams, leadership, and stakeholders.
• Translates complex data into actionable insights, recommendations, executive summaries, presentations, and decision-support materials.
• Assists with planning scenarios, benchmarking, performance measures, and strategic recommendations.

Data Analytics, Governance & Performance Reporting

• Collects, validates, reconciles, and maintains complex data from facilities, finance, human resources, project management, space management, and other University systems.
• Creates and maintains dashboards, reports, visualizations, data models, and analytical tools that enhance visibility into planning, operational, financial, capital, and space performance.
• Supports data quality, validation, and governance practices that improve accuracy, consistency, accessibility, and reliability.
• Establishes and monitors key performance indicators, benchmarks, and metrics used to evaluate utilization, project outcomes, operational effectiveness, and institutional priorities.
• Analyzes relationships across multiple data sources and provides context and interpretation for leadership and stakeholders.
• Prepares recurring and ad hoc executive reporting, annual planning analyses, institutional reporting, and special projects.

Process Improvement, Technology & Automation

• Evaluates plans, reports, project coordination, and administrative processes to improve efficiency, consistency, scalability, and data quality.
• Designs and implements templates, dashboards, automated workflows, and technology-enabled solutions that reduce manual effort and streamline operations.
• Identifies opportunities for automation, artificial intelligence, business intelligence, and other emerging technologies.
• Supports standardization of project intake, planning documentation, reporting, status tracking, data collection, and stakeholder communications.
• Assists with evaluation, testing, implementation, documentation, and adoption of new technologies and analytical tools.
• Develops scalable solutions that strengthen organizational capacity and support strategic planning and project delivery.

Planning & Project Coordination

• Supports planning and project initiatives from needs identification through analysis, prioritization, and transition to implementation.
• Coordinates planning studies, data-focused initiatives, special projects, and cross-functional workstreams.
• Prepares planning exhibits, reports, project documentation, business cases, analytical summaries, and supporting materials for space and capital initiatives.
• Maintains capital planning information, project priorities, multi-year planning data, forecasts, and related reporting.
• Tracks activities, milestones, dependencies, deliverables, and decisions to support timely completion of work.
• Contributes to methodologies, templates, standards, and documentation that promote consistency across planning and project delivery activities.

Stakeholder Engagement, Research & Knowledge Management

• Partners with schools, departments, administrative units, planners, project managers, facilities teams, finance, and other stakeholders to identify planning and information needs.
• Reviews business plans, organizational data, program requirements, growth projections, and operational objectives to support physical planning efforts.
• Conducts research and benchmarking related to facilities planning, space utilization, operational performance, technology, and industry practices.
• Responds to planning, facilities, space, and data inquiries through analyses, reports, exhibits, and other decision-support resources.
• Develops self-service tools and resources that expand access to planning information and reduce repetitive requests.
• Maintains documentation of planning methodologies, standards, processes, assumptions, and institutional knowledge.

Continuous Improvement & Professional Support

• Participates in cross-functional initiatives, meetings, workshops, professional organizations, and activities that advance institutional planning and operational effectiveness.
• Maintains knowledge of emerging practices in facilities planning data analytics, space management, process improvement, automation, and technology.
• Recommends enhancements to tools, processes, reporting practices, and planning methodologies based on organizational needs and industry best practices.

Job Location / Working Conditions

• Normal office environment

Physical Effort

• Typically sitting at desk or table
• Repetitive wrist, hand or finger movement
• Ability to move to on and off-campus locations
• Typically standing or walking
• Occasional lifting (< 25 lbs)

Equipment

• Office equipment

Additional information

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education

Bachelor's degree or combination of education and/or experience may substitute for minimum education.

Certifications /Professional Licenses

• No specific certification/professional license is required for this position.
• Work Experience: Facilities Related (3 Years), Data Analytics (3 Years)

Skills: Not Applicable

Driver's License: A driver's license is not required for this position.

Required Qualifications

• Bachelor's degree in planning, business analytics, information technology, architecture, engineering, construction management, facilities management, public administration, or related field.

Preferred Qualifications

• Advanced experience with Microsoft Excel.

Preferred Qualifications

Education: No additional education unless stated elsewhere in the job posting.

Certifications /Professional Licenses

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience

Space And Architectural Planning (5 Years), Higher Education, Medical School, Healthcare, Or In Facilities Planning And Project Management (5 Years)

Skills

Analytical Tools, Analytics Strategy, Business Analysis, Business Intelligence Strategy, Business Workflows, Capital Project Planning, Corporate Real Estate, Cross-Functional Collaboration, Data Analysis, Data Quality, Data Visualization, Effective Written Communication, Executive Reports, External Stakeholder Engagement, Facility Planning, Financial Analysis, Independent Judgment, Microsoft Excel Data Analysis, Problem Solving, Process Improvement Tools, Project Coordination, Project Management System, Property Management Software, Report Automation, Space Management

• Grade
• G12

Salary Range $58,400.00 - $99,700.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email or call the dedicated accommodation inquiry number at and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We've got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.