HR Coordinator

About the role

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

• Job Category: University Staff
• Employment Type: Regular
• Job Profile: HR Coordinator

Job Summary

Located within the central Office of Human Resources (OHR), the Compensation Center of Excellence (CCoE) helps the university attract, recruit, retain, and develop employees by providing consultative compensation services. The CCoE develops strategies to ensure the university remains a competitive market-informed employer.

While the CCoE primarily offers its strategic services to HR professionals and campus leadership, its data analysis informs the decision-making process which impacts employees. This collaborative model aligns with OHR's current operating framework and relationship with campus (including local HR professionals across our schools, colleges, and divisions).

The HR Coordinator assists the CCoE team by reviewing and processing HR transactions, creating and maintaining various HR specific reports, auditing and tracking compliance for various HR functions, and serving as a point of contact to HR professionals at our schools, colleges, and divisions.

Key Job Responsibilities

• Provide administrative support and coordination for projects
• Manages the dissemination of HR related communications to various audiences under the direction of leadership
• Enters, reviews, and processes HR transactions according to established policies and procedures
• Creates and maintains various HR specific reports, databases, and/or records to ensure compliance with established policies, procedures, and legal rules and regulations
• Audits and tracks compliance for various HR functions such as performance evaluations, onboarding, off boarding, criminal background checks, and credentialing
• Serves as a point of contact to employees, managers, and internal and external stakeholders. Responds to inquiries and escalates more complex issues to the appropriate authorities
• Schedules logistics and secures resources for recruitment processes, onboarding activities, payroll functions, and/or other HR related activities

Department

• Located within the Office of Human Resources, Compensation Center of Excellence (CCoE)

Compensation

• $22.60 (minimum) per hour.
• Actual pay is determined at hire and is based on experience and qualifications.
• This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund.

Required Qualifications

• Prior experience working in an administrative role in a professional office setting. Experience in professional internships may be considered as prior experience.
• Ability to learn and apply human resource laws, principles, and practices including policies and procedures specific to the University of Wisconsin-Madison, the Compensation Center of Excellence (CCoE), and the Office of Human Resources (OHR).
• Proficiency in use of database, spreadsheet, and word processing software such as Microsoft Office, Google, and Adobe products.
• Ability to plan and establish priorities, organize, and execute varied and complex tasks while maintaining a high level of attention to detail.
• Excellent communication (oral and written) and interpersonal skills.
• Capacity to complete time-sensitive and high-volume work responsibilities.
• Ability to work independently and part of a team.
• Experience with developing and sustaining collaborative work relationships.

Preferred Qualifications

• Experience in human resources or related field.
• Experience in a higher education institution or government agency.
• Experience using HR systems such as Peoplesoft, Workday, or similar enterprise resource planning software systems.

Education

• High School Diploma or equivalent required

How to Apply

• To apply for this position, please click the "Apply" button. You will be prompted to upload the following documents: Cover Letter & Resume.
• Please note when applying, there will be only one attachment field. You must upload all your documents in the attachment field.
• After reading the Job Summary and Key Job Responsibilities, submit a cover letter containing specific, first-hand examples of how your current knowledge, skills, and abilities, or a past experience would support your success in the role. We value authenticity and transparency. Please ensure all responses reflect your personal experience. Applicants may be asked to elaborate on provided examples during the interview process.
• Applicants should provide a resume detailing their training and experience relating to the required and preferred qualifications referenced above.
• Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. UW-Madison is not an E-Verify employer, and therefore, is not eligible to employ F1 STEM OPT Extension participants.
• The application deadline is 11:59 pm on November 15, 2026.

Contact Information: Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional Statement on Diversity

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

• The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
• The University of Wisconsin-Madison is an Equal Opportunity Employer.

We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

• Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
• The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.