Legal Support Assistant

Summary

The Legal Support Assistant is an entry-level position and a member of the Legal Support Services team (LSS) who works in the LegalSupportSuite. As a Legal Support Assistant, working in collaboration with and in support of the firm’s strategic initiatives, you will provide effective and streamlined services to lawyers and business professionals in the firm and work collaboratively with Legal Support Services team members and other firm departments. Working within the LegalSupportSuite, you will handle a broad range of administrative tasks, document production and other support-related projects as needed.

Location

This position is located in our Washington, DC office and offers a hybrid work schedule.

Responsibilities

• Receives assignments within LegalSupportSuite and works collaboratively with other Legal Support Services team members to ensure timely and accurate completion of work. Collaborates with peers to provide team support and coverage.
• Prepares, edits and proofreads a variety of documents such as correspondence, agreements, pleadings, spreadsheets and presentations. May require use of transcription/dictation equipment.
• Monitors, accepts and completes work assignments through firm software delegation tool.
• Processes administrative tasks including expense reports, check requests, time entry, prebilling tasks, conflicts checks and opens new client/matters, calendaring, travel arrangements and document organization.
• Files documents using electronic system.
• Assists with research for projects, pulling documents and other related tasks.
• Ability to move from team to team upon request to assist with projects/special requests as needed while prioritizing to meet deadlines.
• Serves as point of contact for LSS teams and timekeepers on administrative, document production and practice specific tasks.
• Performs a variety of tasks utilizing the firm's technology. Conducts document searches and uploads documents from various sources to firm e-Rooms/web rooms, e.g., links, pdfs, etc., using consistent naming protocols.
• Remains current in technical skills by taking offered courses and attending organized meetings and training as appropriate.
• Other duties as assigned.

Desired Skills

Must have basic knowledge of Microsoft Office. Good verbal and written communication skills and strong interpersonal skills required to interact with team members, business professionals, lawyers and other firm departments on a daily basis. Must have a professional demeanor and strong work ethic. Must have the ability to organize and prioritize multiple assignments and have strong attention-to-detail and follow through skills.

• Must work effectively in a fast-paced environment.
• Must be a self-starter and demonstrate the ability to take ownership and also work effectively as part of a team.
• Must maintain confidentiality and demonstrate strong professional judgment.

Minimum Education

• High School Diploma or GED.

Minimum Years of Experience

• 1 year of experience performing basic office and clerical type duties in a law firm or professional service organization.

Essential Job Expectations

All DLA Piper employees are expected to demonstrate excellence in how we serve our clients and develop our people, upholding our firm values as part of our culture. Specific expectations include:

• Communicate effectively, both verbally and in writing, with clients, lawyers, business professionals, and external audiences.
• Produce high-quality work and respond to correspondence in an efficient, timely, and professional manner.
• Meet deadlines, manage competing priorities, and commit to meeting high standards.
• Comply with firm policies and procedures.
• Maintain confidences as required in a law firm environment.

Physical Demands

Sedentary work: This is primarily sedentary work, requiring occasional exertion of up to 10 pounds of force to lift, carry, push, pull, or move objects. The role involves sitting for extended periods, with occasional walking and standing, and occasional travel, both domestic and international.

Work Environment

The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in-office work, the requirement for which will be determined in coordination with the hiring manager or supervisor and may be modified in the firm’s discretion in the future.