Marketing and Admin Coordinator

Position Summary

Join HSQ Group, an HFW Partner firm, as a Marketing and Admin Coordinator, supporting the firm's marketing initiatives and day-to-day office operations. This position will primarily focus on marketing and creative support, including developing marketing materials, coordinating social media content, maintaining company branding, and assisting with promotional activities.

In addition, this role will provide general administrative and office support to help ensure daily operations run smoothly. The ideal candidate is a cheerful, upbeat, and organized professional who enjoys being creative, takes initiative, and is comfortable balancing a variety of responsibilities in a collaborative office environment.

The Perks!

• 15 paid personal days per year. 7 paid holidays.
• 401k with match.
• Annual bonus based upon years of service.
• Wide array of comprehensive medical coverage plans.

Don't miss this opportunity to be at the forefront of innovation and make a significant impact on our organization's growth and success!

Essential Responsibilities

• Develop, design, and maintain marketing materials, presentations, brochures, flyers, and other promotional content.
• Create and update graphics, marketing collateral, and digital content using Adobe Creative Suite, particularly InDesign.
• Assist with maintaining and updating the company website, social media platforms, and other marketing channels.
• Coordinate the development and distribution of company announcements, newsletters, and other marketing communications.
• Maintain company branding and ensure consistency across marketing materials and communications.
• Assist with organizing company events, industry functions, promotional activities, and community involvement initiatives.
• Coordinate photography, project images, and other marketing resources to support the firm's marketing efforts.
• Collaborate with leadership and team members to support ongoing marketing and business development initiatives.

Administrative Responsibilities

• Provide general administrative and office support to leadership and staff.
• Assist with daily office operations, including organizing office spaces, ordering supplies, and coordinating general office needs.
• Coordinate office lunches, catering, and meal pickups for meetings and company gatherings.
• Assist with scheduling meetings, coordinating calendars, and preparing meeting materials.
• Greet visitors, answer incoming calls, and help coordinate general office inquiries.
• Assist with organizing, maintaining, and updating electronic and physical filing systems.
• Support employee-related administrative activities and general office communications as needed.
• Perform additional marketing and administrative duties as assigned.

Qualifications

• Associate's or Bachelor's degree in Marketing, Communications, Business Administration, or a related field preferred.
• 2+ years of experience in marketing coordination, graphic design, office administration, or a related role.
• Experience working within an architecture, engineering, construction, or professional services environment is a plus.
• Proficiency in Adobe Creative Suite, particularly InDesign, with the ability to create and edit professional marketing materials.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Experience with Paylocity and/or Unanet is a plus.
• Strong written and verbal communication skills with excellent attention to detail.
• Creative mindset with the ability to develop engaging marketing content and materials.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Positive, cheerful, and upbeat personality with a willingness to jump in and assist wherever needed.
• Self-motivated and proactive, with the ability to work independently and collaboratively.
• Professional demeanor with strong interpersonal skills and a customer-service-oriented approach.
• HSQ Group
• The HFW Companies
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• INVISION Planning | Architecture | Interiors
• Kuo & Associates
• Miller Legg
• Southwest Engineers
• MAA

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