North America Project Coordinator

About the role

Prysmian is the world leader in the energy and telecom cable systems industry. Each year, the company manufactures thousands of miles of underground and submarine cables and systems for power transmission and distribution, as well as medium low voltage cables for the construction and infrastructure sectors. We also produce a comprehensive range of optical fibers, copper cables and connectivity for voice, video and data transmission for the telecommunication sector.

We are 30,000 employees, across 50+ countries. Everyone at Prysmian has the potential to make their mark; because whatever you do, wherever you are based, you will be part of a company that is helping transform the world around us.

Make Your Mark at Prysmian Group - Join Us

Position Summary

The Project Coordinator is responsible for providing administrative support to all areas of the capital project management at North America Engineer Team.

Basic Function: R eporting to the Engineering Team Lead, t he Project Coordinator is responsible for providing administrative support to all areas of capital project management in North America.

Principle Functional Responsibilities

• Fluent in English (spoken and written)
• Very good knowledge of Microsoft Office-software - Excel, Word, Power-Point, MS-Project (Gantt Chart), SAP, Datastream.
• Help project management team on a daily basis with the following tasks:
• Prepare Purchase Requisitions for machinery, parts, services (Datastream/SAP)
• Keep logbook of all Purchase requisitions and PO's and status
• Keep logbook of all Payment schedules to suppliers of active PO's
• Daily follow up of all open PO line items for project items with suppliers
• Gather supplier data necessary when necessary to open a new Supplier in Accounts Payable
• Prepare cost summary reports
• Process Good Receipts when possible.
• Work with Prysmian resources on the importation of machinery from Foreign countries (customs documentation, commercial invoice, pre-ship notifications etc.).
• Coordinate with domestic plants and suppliers and 3PL on the freight of equipment.
• Help coordinate the internal purchase of Prysmian branded wire to be used for projects.
• Organize travel accommodation(hotel-transportation) to and from regional airports area for workers and employees
• Prepare Request for quotations (RFQ's) from suppliers based on technical input from Project team engineers
• Prepare and manage documentation electronic logbook for all machines purchased (quotes, invoice, owner manual, installation manuals, technical specifications, letter of warranty etc.)
• Work directly with vendors to establish them in our safety management system - ISN
• Establish new vendors as needed in order to help complete projects on time and on budget.
• Standardize material purchases between facilities/projects to push the standard look and feel across North America (offices, breakrooms, lighting, etc.)

Desired Experience

• A results driven individual who has demonstrated ability working in a high performance manufacturing/construction environment.

Education

• Prefer Associates degree in Business or related technical area but willing to offset with the right experience.

Travel

• Some travel may be required for this role but not more than 20%.

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