Office Assistant 2 (02-6308)

About the role

This position is open to Alaska Residents only. Please check our residency definition to determine if you qualify.

What You Will Be Doing

You will serve as the primary administrative support for OIT’s Anchorage Office, ensuring smooth daily operations and exceptional customer service for internal and external stakeholders.

In this role, you will

• Greet visitors and provide frontline customer service.
• Sort, prepare, and distribute incoming and outgoing mail and packages.
• Maintain and coordinate distribution of equipment, associated spreadsheets and ticket management.
• Process office supply requests and small procurements.
• Track facilities maintenance and arrange equipment repairs.
• Create service requests and provide basic troubleshooting and conferencing support.
• Act as the Workforce Development Specialist Assistant with onboarding, recruitments, interview scheduling, job fairs, biweekly payroll tasks, including time entry and reviewing TIMEI documents.
• Monitor office conditions and coordinate with building staff when needed.

Our Vision

One Government, empowered by innovative technical collaboration.

The Benefits of Joining Our Team

• This is an opportunity to get your foot in the door of the State's enterprise-level IT functions. You get to learn about state processes, learn the organizations and levels of department support, and hone your executive support skills.
• The State of Alaska offers a diverse training platform in many areas in support of your career goals, and a team dedicated to developing training plans to help you meet your career goals.

The Working Environment You Can Expect

• Our Anchorage offices are located at 619 E Shipcreek Ave, offering easy access to nature trails, shopping, and eateries in the downtown corridor.
• The daily work environment is a computer/technology and business office environment.

Who We Are Looking For

We are interested in candidates who possess some or all of the following position specific competencies:

• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
• Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively in a brief, clear and organized manner, considering the audience and nature of the information (for example, technical, sensitive, controversial); recognizes or uses correct English grammar, punctuation, and spelling; makes clear and convincing oral presentations; listens to others, attends to nonverbal cues, and responds appropriately.
• Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
• Adaptability: adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
• Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.

• High school diploma or the equivalent.
• AND
• One year of experience that includes clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.

Substitution

Education from an accredited college may substitute for the required experience (3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocation education equal one month of experience).

Special Note

"High school diploma equivalent" means one of the following: 1) a G.E.D.; 2) completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week); 3) acceptance in full standing by an accredited college or university; 4) highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.

• Some positions in this class may require the incumbent to operate motor vehicles. Such positions require that the applicant possess a regular driver's license and be 18 years of age or older.
• Some position in this class may require skill in typing. Recruitment and selection may include this requirement.

Please read the below information carefully. This applies to your application submission.:

This Recruitment Is for Alaska Residents Only

Please be sure to check our residency definition to determine if you qualify.

At time of interview, please be prepare to provide

• Three (3) professional references and current contact numbers, including two (2) current or former supervisors;
• Copies of your two (2) most recent employment performance evaluations if available; please substitute with letters of recommendation if evaluations are not available.
• A copy of academic transcripts (unofficial are okay, please ensure that the institution name/URL is listed on the transcripts) to verify that you meet the minimum qualifications. if not provided, transcripts will be required prior to appointment.

Apsin

Please be aware – this position requires the use of the Alaska Public Safety Information Network (APSIN). A security clearance issued by the Department of Public Safety (DPS) is necessary to use APSIN. DPS will deny security clearance for any applicant who has been convicted of a felony or misdemeanor in this state or another jurisdiction, or who may be a fugitive from justice. Additionally, security clearance will be withdrawn if DPS discovers that material information was falsified or omitted at the time of the initial application for security clearance.

Education

• If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application.
• If you have not obtained a degree, please indicate the number of units completed.
• Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position.
• Transcripts can be attached at the time of application or within 48 hours of the close of this recruitment to the contact person listed below.

Special Instructions for Foreign Education

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable.

If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university.

It is your responsibility to provide such evidence when applying.

Work Experience

• If using work experience not already documented in your application, also provide the employer’s name, your job title, dates of employment, and whether full-or part-time.
• Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met.
• If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

Note

Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

Application Notice

You can ONLY apply for this position through the Workplace Alaska website or via hardcopy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to successfully apply.