Office Coordinator

The Role

We are looking for an organized and proactive Office Coordinator to join our onsite team in San Francisco. This role will be central to establishing and maintaining the day-to-day operations of our SF office. You will be the go-to person for office coordination, vendor interactions, welcoming visitors and candidates, and supporting a smooth experience for new joiners.

Responsibilities

• Support the setup and organization of our new San Francisco office.
• Manage office-related purchases, inventory, and supplies (including food, beverages, and consumables).
• Coordinate with external vendors and service providers.
• Welcome and assist candidates, visitors, and external partners.
• Help onboard new team members, including desk setup and initial orientation.
• Maintain an orderly and welcoming office environment.
• Assist with ad hoc administrative and scheduling tasks as needed.

Requirements

• Around 2+ years of experience in administrative, office coordination, or similar roles.
• Excellent organizational and multitasking skills.
• Strong interpersonal and communication abilities.
• Proactive mindset, resourcefulness, and attention to detail.
• Familiarity with handling vendors and basic office management tasks is a plus.

Diversity & Inclusion

At Air Apps, we are committed to fostering a diverse, inclusive, and equitable workplace. We enthusiastically welcome applicants from all backgrounds, experiences, and perspectives. We celebrate diversity in all its forms and believe that varied voices and experiences make us stronger.