Office Coordinator

Job Summary

We are seeking a highly organized and proactive Office Coordinator to support the day-to-day operations of the workplace. This role coordinates offices services, supplies, meeting space, employee amenities, vendors, events and other workplace needs while providing excellent services to employees and visitors.

Key Responsibilities

Office Operations

• Coordinate daily office operations and workplace services
• Maintain office, kitchen, and workplace supplies and coordinate ordering.
• Support workspace setups, moves, seating changes, and new-hire setups.
• Manage mail, packages, and office name plates
• Identify workplace issues and coordinate resolution with Facilities, Security, vendors, or other teams.

Employee & Workplace Coordination

• Ensure a welcoming and engaging workplace environment that supports employee experience initiatives.
• Serve as a primary point of contact for routine workplace needs
• Support employee amenities, office programs, and workplace communications
• Coordinate meetings, room setups, catering, and refreshments
• Assist with company events and special projects
• Support visitor logistics
• Maintain accurate seating charts and workspace assignments in partnership with department managers.

Workplace Services & Vendor Management

• Manage day-to-day relationships with workplace service vendors, including coffee, water, office supplies, and breakroom services.
• Monitor vendor service quality and escalate issues as needed
• Assist with purchasing, invoicing, expensing, and vendor documentation

Employee & Administrative Support

• Serve as the onsite resource for employee travel questions and booking assistance.
• Support new hire onboarding by conducting office tours and introducing workplace amenities and procedures.

Basic Qualifications

• 3+ years of experience in office administration, reception, or workplace support
• Strong organizational, communication, and customer service skills
• Ability to manage multiple priorities and work independently.
• Excellent interpersonal and communication skills
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams)
• Ability to handle sensitive information with discretion
• Office Coordinator II: $45,000 - $91,000
• Office Coordinator III: $60,000 - $106,000
• Pay range for this role $45,000—$106,000 USD

Benefits

• Competitive total compensation package
• Comprehensive benefit package options include medical, dental, vision, life, and more.
• 401k with company-match
• 3 weeks of paid time off each year
• 40 hours of sick time
• 12 annual company holidays