Office Manager

About the Role

We're looking for a highly organized and proactive Office Manager to lead day-to-day operations at our office. You'll be essential in creating a smooth, welcoming, and productive environment-ensuring everything from facilities to vendor coordination runs efficiently.

You will

• Develop and implement office policies and procedures to ensure smooth operations.
• Order and manage office supply inventory
• Manage F&B for our South Bay office
• Maintain Badging procurement for employees and new hires
• Plan and execute monthly employee engagement events
• Facilitate effective communication channels within the office, ensuring timely and accurate dissemination of information.
• Oversee maintenance and repair activities, ensuring the office is clean, safe, and well-maintained.
• Liaise with vendors, contractors, and suppliers for office-related services, equipment and F&B.
• Manage office equipment and technology, including computers and printers.
• Address any facility issues promptly and efficiently.
• Assist with collecting, cleaning, and resetting laptops
• Monitor and manage office budgets and expenses
• Serve as a point of contact between employees, management, and external stakeholders
• Coordinate with the finance department for expense tracking and reporting.

About you

• Strong organizational and multitasking skills with the ability to prioritize tasks.
• Excellent written and verbal communication skills.
• Proficiency in office software tools (e.g., MS Office, spreadsheets, database management).
• Ability to handle confidential information with discretion.
• Strong attention to detail and accuracy.
• Problem-solving and decision-making abilities.
• Ability to work independently and collaboratively in a team environment.

Location

• This role is onsite (5 days a week in our Mountain View office)

Compensation & Benefits

• This role will be a 6 -month contract position with the possibility of extension and/or conversion based on performance and company needs.
• The range for this position is $35-$45/ hour.
• Compensation offered will be determined by factors such as location, level, job-related knowledge, skills, and experience.
• Certain roles may be eligible for variable compensation, equity, and benefits.

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AI-First Mindset at Glean

At Glean, AI fluency is core to how we work and we're committed to ensuring every new hire feels confident integrating AI into their everyday work. As part of the interview process, you'll complete a brief AI-focused exercise or discussion so we can understand how you think about, design, and use AI to drive impact in your role. Feel free to reference any tools, platforms, or workflows you use today - prior Glean experience isn't required.