Office Operations Coordinator

Success at Som Means

• Ideas: We believe in a meritocracy of ideas. We look to everyone to actively contribute to the discourse in the firm.
• Knowledge: We believe that expertise is the result of lifelong learning. We are not expected to know everything, but rather to passionately pursue answers, develop new skills and deepen our knowledge.
• Product: We strive for excellence in the concept, quality, and delivery of our work.
• Individual: We value individuals who bring the highest standards of professionalism and personal integrity in the way they work. Each person can develop and contribute their wealth of attributes, skills and knowledge to support the overall health of the firm.
• Team: We value the power of interdisciplinary integration. A positive team culture in which everyone collaborates openly towards common goals is essential.
• Firm: We have a history of making transformative contributions to the profession and our communities. We are constantly innovating and attempting to bring new approaches, solutions and processes to our work.

Position Responsibilities

• Assists Office Leadership to meet requests for all office-related matters.
• Assist with the Administration of the office space and facilities, helping to ensure adequate supplies, coordination of staff seating and relocations.
• Serve as the first point of contact in responding to operations requests from staff.
• Identify, organize and implement office and administrative projects independently in accordance with deadlines.
• Coordinate new hire desk assignments and set up.
• Coordinate multiple schedules, both individual and project specific.
• Maintain new vendor setup and building management onboarding.
• Assists with communication, scheduling, coordination and follow up of contracted services.
• Processes approved invoices, addresses billing inquiries and partners with AP to resolve payment/coding issues.
• Contract document filing and organization on shared drive.
• Provides support during staff moves and updates seating maps.
• Liaises with HR and OT to support new hire orientation and security badge process.
• Assists with office management in purchasing office furniture, fixtures and equipment.
• Assists with storage inventory management and logistics.
• Participate in reception duties as needed.
• Ensures office space meets SOM standards.
• Dedicate the necessary time beyond routine hours (as required, including last minute needs) to assist in meeting business commitments.

Minimum Qualifications

• College degree preferred or equivalent knowledge, skills and abilities.
• Experience in architecture is preferred.
• Extensive knowledge of Microsoft Office and Google Workspace.
• Excellent leadership, interpersonal skills, communication skills, both oral and written.
• Ability to interact with all levels of staff and Partnership.

Additional information

Compensation for this role is based upon experience, qualifications, location, and education and typically ranges from $50,000 to $60,000.

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