Office Operations Coordinator

About the role

The Colorado Department of Military and Veterans Affairs (DMVA) has four major operational divisions: Army National Guard, Air National Guard, Civil Air Patrol, and Veterans Affairs. These divisions utilize state and federal resources to provide our communities, state, and nation with a ready military force for national defense and State emergency response as well as providing assistance to our Colorado Veterans.

The Department has a strong culture of service. Our mission is to protect the citizens of Colorado, their property and the environment on a twenty-four hour a day basis and to provide trained military units in support of civil authorities for domestic emergencies and in support of federal combatant commanders for national defense and homeland security missions.

DMVA offers a comprehensive benefits program to its classified work force that includes paid holidays, annual leave, sick leave, medical, dental, life, disability plans, flexible spending accounts, and public retirement options. DMVA also strives to assist employees in achieving a healthy work/life balance by offering compressed work weeks, on-site fitness facilities, free parking, and a variety of training opportunities!

This position supports business and administrative operations within the Business Management Branch of the G9/Construction & Facilities Management Office of the Army National Guard. It operates on a Tuesday–Friday work schedule. The role independently coordinates programs and special projects, enhances administrative work processes, facilitates organizational communications, and manages cross-functional initiatives in alignment with established objectives. Specific duties include, but are not limited to:

• Identify organizational capability gaps and develop curricula, workflows, and timelines;
• Conceive, design, manage, and execute organizational programs, pilots, and organizational studies (e.g., GPS Program, Climate Studies, Employee Recognition Program, New Hire Onboarding);
• Conduct climate and administrative studies, analyze survey data, and prepare analytical reports and action plans for executive leadership;
• Serve as Enterprise Task Management Software Solution (ETMS2) Administrator and act as final compliance gatekeeper for executive taskers;
• Design, develop, and launch marketing, and promotional campaigns for programs and events in addition to maintaining branding for each;
• Lead audience-engagement strategies for workforce-building events and morale campaigns;
• Oversee SharePoint portal layout and user-experience redesign to improve access to facilities documents;
• Research and draft new regulatory or facility policies when gaps arise (e.g., overnight parking/camping policy;
• Design and deploy interactive online leadership dashboards tracking facility maintenance schedules, work orders, and budget usage;
• Chair the G9 Morale and Recognition Committees;
• Manage annual Risk Management and Internal Controls (RMIC) reporting for the directorate;
• Oversee mandatory state and federal training compliance for 97 employees;
• Coordinate solutions for common event-related challenges (venue changes, attendance fluctuations, scheduling conflicts, equipment needs); and
• Other duties as assigned.

Residency Requirement

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description

H4R2XX Program Assistant II

Minimum Qualifications

Experience Only

• Five (5) years of relevant experience in business or office management of construction and/or facility management environment.
• Or

Education and Experience

A combination of related education and/or relevant experience in business or office management of construction and/or facility management environment equal to five (5) years.

Appeal Rights

As an applicant who has been removed from consideration during the selection or comparative analysis process, you may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director.

A standard appeal form is available on the State Personnel Board website, If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within ten (10) days of your receipt of this notice: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax:. Phone:.

• Email address:.
• The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
• Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for information about the appeals process.
• The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at spb.colorado.gov.