OFFICE SPECIALIST - Licensings Unit (UMP)

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• OFFICE SPECIALIST - Licensings Unit (UMP)

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Salary

Anticipated Starting Salary $4,568/month: Full Range $4,568 - $6133/mo.

• Job Type: Salaried
• Category: Full Time
• Number of Vacancies: 1

Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCME

Merit Comp Code

Work Hours: 8:30am-5:00pm (M-F) Flex Schedules Available

Anticipated Hybrid Work Schedule Availability

• 4 to 5 Days per week in office, depending on operational needs
• Headquarter Location: 115 S Lasalle St, Chicago, Illinois, 60603
• Work County: Cook

Agency Contact

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position

MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the

SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Position Overview

The Office Specialist position is located in our downtown Chicago Office located at 115 S. LaSalle Street, Chicago, IL. This position serves under the direction of the Licensing Unit Manager, and is responsible for reviewing licensing and permit applications submitted to the department, tracking the applications in our online system.

The ideal candidate should also be hard working, able to communicate, and a team player. This unique opportunity offers an exceptional benefits package that includes health insurance, including eye care and dental, Deferred Compensation, life insurance, and retirement. If you desire to become a valued member of a hard-working and respected team and are up for a challenge or a change in your career, please take this opportunity to apply for this rewarding and gratifying position.

Essential Functions

• Assists with the processing of licenses and permits under issued under the Private Employment Agency Act, Nurse Agency Licensing Act, One Day Rest in Seven Act, Child Labor Law, Day and Temporary Labor Services Act, and other acts enforced by the Department.
• Performs paraprofessional tasks to assist with enforcing and administering the Illinois Wage payment and Collection Act, Minimum Wage Law, Child Labor Law, One Day Rest in Seven Act, Nurse Agency Licensing Act, and other Acts administered by the Department.
• Uses a variety of databases and computer systems.
• Assists in maintaining variety of division files, both electronic and hard copies, as required by the various archival schedules.
• Serves as backup to Chicago reception.
• Performs other duties as required or assigned which are reasonable withing the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college and one year of office experience, or completion of high school and three years of office experience, or three years of independent business experience.
• Requires the ability to keyboard accurately at 30 wpm.
• Qualifying state employees, in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.

Preferred Qualifications

• Two (2) years of experience in a paraprofessional, technical, or administrative support role.
• Two (2) years of extensive experience utilizing Microsoft programs including Excel, Outlook, Word, and SharePoint.
• One (1) year of experience establishing, interpreting and applying policies, procedures, and regulations in a complex organizational setting.
• One (1) year of experience managing a heavy workload while staying organized and meeting deadlines.

Conditions of Employment

Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends.

• This position is considered light work as defined by the U.S. Department of Labor (20 CFR 404.1567(b)).
• Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds.
• This job may require a good deal of walking or standing, or involves sitting most of the time with some pushing and pulling of arm or leg controls.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Agency Statement

The Illinois Department of Labor (IDOL) is one of Illinois' most important and dynamic Agencies. With an annual budget of $27.5 million, and an authorized staff of more than 143 full-time employees, IDOL has the capacity and capability to provide administration and enforcement of over 25 labor and safety laws.

Through enforcement, education, compliance assistance, and community partnerships, IDOL works to protect workers’ wages, welfare, working conditions, and workplace safety while helping employers understand and meet their legal responsibilities. The Department of Labor is committed to fostering safe, fair, and equitable workplaces for all Illinois workers and safeguarding the public through the regulation of amusement rides and to ensure compliance with all other labor standards.

• This title is within the Upward Mobility Program (UMP)
• . General Program information can be found by clicking on the
• Upward Mobility Program link or for specific title information at

• UMP Titles.
• To utilize upward mobility contractual rights for this position, employees must apply internally and must upload a copy of the UMP grade notice to their application documents prior to submission
• . UMP grades can be uploaded to the Additional Documents OR Grade Documentation section of the application.
• This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

Application Instructions

• Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
• If you are not already signed in, you will be prompted to do so.
• State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the
• Illinois.jobs2web.com homepage in the blue ribbon.
• Non-State employees should log in on the using the “View Profile” link in the top right of the
• Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the

• Internal Candidate Application Job Aid
• Non-State employees: on
• Illinois.jobs2web.com

Additional information

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• Nearest Major Market: Chicago
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