PAYROLL COORDINATOR

About the role

Specifications

As an employee of the Fairfield County Board of Developmental Disabilities, the job incumbent shall comply with all Board policies at all times, and shall demonstrate respect for, support dignity of, and observe the rights of all individuals served by the agency.

Payroll

• Processes bi-weekly payroll. This includes collecting and verifying employee time records, processing in the computerized time reporting/payroll systems and processing necessary exceptions. Works closely with the Administrative Assistant to the Director of Human Resources regarding such issues as FMLA, workers' compensation and leave without pay.
• Maintains sick, personal and vacation records. Balances to courthouse records biweekly. Monitors anniversary dates for movement from one accrual rate to another. Maintains sick leave donation records and serves as a member of the sick leave donation committee.
• Works closely with the Administrative Assistant to the Director of Human Resources regarding new hires, terminations and position changes. Calculates contract, vacation and sick payouts due to employees upon separation.
• Maintains payroll records according to the board's record retention schedule.
• Delivers all materials to Fairfield County Auditor's office in manner required and by established deadline.

Financial

• Prepares invoices to various entities for services provided to them by the Board. Maintains accounts receivable records and reports aging of receivables on a monthly basis. Follows-up on outstanding balances as needed.
• Prepares monthly account analyses.
• Receives and reviews requisitions and compares to orders entered on the vendor website.
• Analyzes and prepares quarterly report on all purchases made against state purchasing contract.

Training, Communications and Other

• Provides/participates in activities internal and external to the agency. Participates in and provides in-service training as may be required.
• Attends FCBDD meetings as requested and presents fiscal information as needed.
• Maintains contact with internal and external customers and interacts well with others
• Adheres to all rules, regulations, policies and procedures and generally accepted accounting principles related to fiscal operations.
• Operates office machines including, but not limited to, calculator, adding machine, copier, fax and typewriter.
• Maintains confidentiality of records, information and program matters.
• Maintains records and files in an orderly condition.

Qualifications & Requirements

• Associates degree or higher in Accounting or Business-related field
• Current, valid Ohio Driver's license and a driving record acceptable to agency's insurance carrier
• May be requested to work abnormal hours based on service needs
• Must be proficient in Excel, Word and computerized accounting systems. Experience in computer setup and operating system troubleshooting.
• Knowledge of and demonstrated skills in: verbal and written presentation, bookkeeping, organization, time management, handling sensitive and confidential information, public relations and personal intercommunications and problem solving
• May use personal vehicle to conduct county business.

Additional Information

All your information will be kept confidential according to EEO guidelines.