Procurement Coordinator, Office of the Agency Chief Contracting Officer

About the role

The Finance Division at the NYC Health Department has central responsibility and authority for all the finance, contracting, procurement, payroll, and revenue functions of the agency. Finance helps to ensure that programs and operations have the information, analysis, funding, and capacity to deliver critical services effectively and meet the NYC Health Department's public health and racial equity objectives.

Finance is organized into five bureaus, each led by an Assistant Commissioner: Bureau of the Agency Chief Contracting Officer; Bureau of Budget; Bureau of the Controller; Bureau of Finance Administration and Planning; and Bureau of Revenue.

Under general supervision, with some latitude for independent initiative and decision making, the Procurement Coordinator performs work of moderate difficulty in purchasing goods, services and/or construction, and in processing procurement documents and contracts.

Duties Will Include but Not Be Limited to

• Prepare, review, and evaluate documents to ensure conformity to Agency and Citywide procurement requirements
• Utilize Agency and Citywide systems in the processing and approval of procurement actions and awards.
• Provide status update in all systems on a regular basis.
• Ensure timely registration of contracts or purchase orders; accurately and efficiently manage procurements from time of assignment until registration.
• Participate in meetings concerning contract or purchase order portfolio and provide accurate statuses of actions
• Communicate with vendors to request required documents, and review submitted documents for completion and compliance with procurement rules and regulations.
• Ensure potential vendors are both responsive and responsible.
• Provide technical assistance to contractors to facilitate appropriate oversight approvals and clearances.
• Carry out all procurement activities in full compliance with NYC PPB Rules and Laws and in accordance with procedures established.
• Conduct open market research.
• Perform special projects and related work as required.

Preferred Skills

• Strong analytical and organizational skills.
• Ability to adapt to a fast-paced work environment and changing needs and priorities
• Strong written, oral and interpersonal skills
• Knowledge of NYC Procurement Policy Board Rules, NYC PASSPort System and NYC Financial Management System.
• Successful experience working strict deadlines

Why you should work for us

• Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal/state loan forgiveness and repayment assistance programs that lessen your payments or even fully forgive your full balance. For more information, please visit the U.S. Department of Education's website
• Benefits: City employees are entitled to unmatched benefits such as:

• o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
• o additional health, fitness, and financial benefits may be available based on the position's associated union/benefit fund.
• o a public sector defined benefit pension plan with steady monthly payments in retirement.
• o a tax-deferred savings program and o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.

• Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
• Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Additional information

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC.

We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives.

As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.

Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!

Qualifications & Requirements

• A baccalaureate degree from an accredited college or university; or
• An associate degree or completion of 60 semester credits from an accredited college or university, and 12 months of satisfactory, full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
• A four-year high school diploma or its educational equivalent and two years of satisfactory full-time professional experience as described in "2" above; or
• A combination of education and/or experience equivalent to "1", "2" or "3" above. College education may be substituted for professional experience under "2" or "3" above at the rate of 30 semester credits from an accredited college or university for 6 months of experience. However, all candidates must have at least a four-year high school diploma or its educational equivalent; or

Additional information

To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "2" above.