Procurement Coordinator -Supplier Onboarding

About the role

Procurement Coordinator is responsible for managing supplier onboarding, vendor master data maintenance, and procurement transaction processing within Oracle Fusion. This position is an entry level position within the Club’s Procurement Department. This role serves as the primary administrator for supplier setup and vendor master governance while also supporting day-to-day procurement operations, including the conversion of requisitions into purchase orders, supplier follow-up, and administrative duties.

The position ensures supplier records are established and maintained accurately, compliantly, and efficiently in accordance with Procurement Policy and internal controls. The role also provides guidance to business units on procurement processes, supports supplier relationships, and contributes to process improvement initiatives that enhance operational efficiency and data integrity across the procure-to-pay lifecycle

Procurement Operations

• Process purchase requisitions into purchase orders through Oracle Fusion.
• Validate requisitions for appropriate authorization levels and compliance with Procurement Policy.
• Provide guidance to departments regarding procurement policies, procedures, and purchasing best practices.
• Follow up with suppliers to ensure timely delivery of goods and services and resolve supply-related issues.
• Support Procurement staff as needed.
• Assist with procurement documentation, record retention, and audit support activities.

Compliance, Reporting & Continuous Improvement

• Ensure procurement transactions and supplier set-up activities comply with organizational policies and internal controls.
• Develop and maintain supplier onboarding procedures and process documentation.
• Generate reports related to vendor master activity, supplier onboarding metrics, procurement compliance, and inventory performance.
• Participate in Oracle system testing, upgrades, enhancements, and process improvement initiatives.
• Support audit requests and maintain documentation supporting procurement and supplier master activities.
• Perform other duties as assigned.

Qualifications

• Associate’s degree in business administration, Supply Chain Management, Finance, or related field.
• 1-3 years of procurement, purchasing, supplier onboarding, master data or related experience.
• Experience working with ERP systems, preferably Oracle Fusion or similar enterprise systems.
• Knowledge of procurement policies, purchasing practices, and supplier management processes.
• Strong analytical, organizational, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and Teams.

#LI-LG1

Pay and benefits

The starting pay range for this position is: $22.17 - $29.53

Additionally, for full time positions, you will be eligible to participate in our incentive program based upon the achievement of organization, team and personal performance..

Remarkable benefits

• Health coverage for medical, dental, vision
• 401(K) saving plans with company match AND Pension
• Tuition assistance
• Floating holidays and PTO for community volunteer programs
• Paid parental leave
• Wellness programs
• Employee discounts (membership, insurance, travel, entertainment, services and more!)

Auto Club Enterprises is the largest club within the national AAA federation. We have nearly 17,000 employees in 24 states helping more than 18 million members. The strength of our organization is our employees. Bringing together and supporting different cultures, backgrounds, personalities, and strengths creates a team capable of delivering legendary, lifetime service to our members. When we embrace our diversity – we win.

• All of Us! With our national brand recognition, long-standing reputation since 1900, and constantly growing membership, we are seeking career-minded, service-driven professionals to join our team.
• “Through dedicated employees we proudly deliver legendary service and beneficial products that provide members peace of mind and value.”