Program Coordinator, Bureau of Division Management & Systems Coordination

About the role

The Division of Disease Control's mission is to safeguard the health of New Yorkers through identification, surveillance, treatment, control, and prevention of infectious diseases, which is achieved through varied and interrelated endeavors of its seven Bureaus. The Bureau of Division Management & Systems Coordination (DMSC) leads administrative, surveillance, informatics, preparedness, policy, communications, community engagement, and racial equity and social justice activities for the Division and guides the strategic use of Division resources to advance innovative and effective policies and programs.

We are seeking to fill a position in the Division of Disease Control that will provide key support for grant coordination and sustainability initiatives. It is expected that the position will work 35 hours per week to help coordinate grant related activities, track progress on grant milestones, support cross-bureau programmatic coordination, and assist with sustainability initiatives and other projects. This position will work across teams and bureaus to ensure timely reporting and alignment with organizational goals and will report to the Director, Programs and Strategy within DMSC.

Duties Will Include but Not Be Limited to

• Collaborate with internal teams and bureaus to plan, monitor, and evaluate grant funded public health initiatives, ensuring milestones and deliverables align with federal program requirements and Division goals.
• Develop and maintain systems to analyze program performance and fiscal progress, ensuring compliance with grant requirements and supporting scientific and programmatic decision making.
• Prepare and submit analytic, fiscal, and programmatic reports that synthesize data from federally funded public health programs and support Division level planning and research.
• Support long term program planning and sustainability strategy development for grant funded public health initiatives, incorporating data analysis and program evaluation findings.
• Identify opportunities to align grant deliverables, fiscal resources, and program strategies and performance measurements with organizational sustainability and public health infrastructure modernization objectives.
• Assist in developing program plans, evaluation and research frameworks, and fiscal analyses that guide long term impact and sustainability of major federally funded initiatives, including Division wide infectious disease prevention programs.
• Contribute to the preparation of scientifically and programmatically aligned grant proposals, renewals, and amendments, incorporating program evaluation findings.
• Coordinate cross divisional evaluation efforts as needed, including structured assessment of program data (e.g., Mentorship Program), and prepare analytic summaries that inform program planning.
• Coordinate scientific, evaluative, and programmatic activities for special bureau programs, ensuring alignment with Division research priorities and grant funded public health initiatives.
• Other duties as assigned.

Preferred Skills

• MPH degrees are preferred for the position
• Strong organizational and time-management skills.
• Experience with project management.
• Knowledge of sustainability practices and principles (preferred).
• Excellent communication and writing skills.
• Strong analytical skills and ability to manage and report complex information.

Why you should work for us

• Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal/state loan forgiveness and repayment assistance programs that lessen your payments or even fully forgive your full balance. For more information, please visit the U.S. Department of Education's website
• Benefits: City employees are entitled to unmatched benefits such as:

• o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
• o additional health, fitness, and financial benefits may be available based on the position's associated union/benefit fund.
• o a public sector defined benefit pension plan with steady monthly payments in retirement.
• o a tax-deferred savings program and o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.

• Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
• Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Additional information

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC.

We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives.

As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.

Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!

Qualifications & Requirements

• For Assignment Level I (only physical, biological and environmental sciences and public health) A master's degree from an accredited college or university with a specialization in an appropriate field of physical, biological or environmental science or in public health.

To be appointed to Assignment Level II and above, candidates must have

• A doctorate degree from an accredited college or university with specialization in an appropriate field of physical, biological, environmental or social science and one year of full-time experience in a responsible supervisory, administrative or research capacity in the appropriate field of specialization; or
• A master's degree from an accredited college or university with specialization in an appropriate field of physical, biological, environmental or social science and three years of responsible full-time research experience in the appropriate field of specialization; or
• Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least a master's degree in an appropriate field of specialization and at least two years of experience described in "2" above. Two years as a City Research Scientist Level I can be substituted for the experience required in "1" and "2" above.

NOTE: Probationary Period

Appointments to this position are subject to a minimum probationary period of one year.