Project Assistant

About the role

We understand that finding the right place to work isn't easy. At Beta Engineering, we believe in cultivating a team that wins together and takes on the most challenging projects in the high-voltage industry.

We engineer, procure, and construct (EPC) projects for a variety of customers, including those in the utility, industrial, and renewable energy markets. Our work includes substations, transmission lines and more. We help our customers achieve their goals of creating a stronger power grid by reducing risks and identifying innovative solutions for their project challenges.

Our Purpose: We pursue that which challenges us, growing our community to provide critical, creative solutions that achieve extraordinary results.

Essential Duties and Responsibilities

• Submit and receive transmittals to and from customers, subcontractors and work site personnel.
• Review, sort, print, save and file project emails and other correspondence.
• Creates, edits and corrects outgoing correspondence
• Create and maintain files of customer acceptance/rejection communications.
• Create and maintain DSRs and job specific spreadsheets.
• File reports, transmittal letters, calculations and manuals.
• Handles FedEx shipping/tracking functions.
• Assembles, organizes and hyperlinks complex Bluebeam documents.
• Must be able to work with confidential information and ensure the security of this information
• Coordinates meeting rooms, meeting agendas and calls with customers and vendors
• Preparation of project documentation including scanning, printing, stamping, filing, boxing and shipping to designated customers and vendors.
• Distributes information to the team
• Creates Transmittal Documents
• Interfaces with multiple departments
• Additional responsibilities as requested by Leadership

Expectations

• Performs quality work within deadlines with or without direct supervision.
• Interacts professionally with other employees and customers.
• Works effectively as a team contributor on all assignments.
• Works independently while understanding the necessity for communicating and coordinating work efforts. with other employees and organizations.
• Communicates regularly with supervisor about Department issues.
• Should be self-motivated and a good communicator.
• Must have clean driving record; use of company vehicles is a requirement for this position.

Education and Experience

• Associates degree preferred (High School diploma along with 1-2 years of experience will be considered in lieu of associates degree).
• 3-5 years of practical experience preferred.
• Knowledge of Microsoft Excel, Word and Outlook.
• Strong background in Bluebeam and network filing and organization systems.
• General knowledge of Microsoft Access is preferred

Working Conditions

• Office environment with minimal exposure to dust, noise, and other environmental hazards.
• Occasional use of company vehicle for errands.
• Occasional overtime is required to meet project deadlines.