Project Coordinator - Civil Energy

About the role

At Keeley Companies, we believe in empowering our people and fulfilling career aspirations. Keeley is a career destination with countless opportunities for advancement, and a world-class family culture that is centered around creating the best possible environment for our people to thrive.

Keeley Construction is looking to hire a Project Coordinator for our Civil Energy Group in St. Louis, MO.

Primary Responsibilities

• Maintain accurate records of apprenticeship participation, including apprentice-to-journeyperson ratios, required documentation, and compliance reporting.
• Process and maintain union documentation, including employee classifications, referral and dispatch paperwork, onboarding requirements, and collective bargaining agreement obligations.
• Coordinate with Payroll and Field Operations to ensure accurate wage rates, benefit contributions, employee classifications, and workforce records.
• Coordinate, process, and track pre-employment, random, post-incident, and project-specific workforce screening requirements to ensure employee and site-access compliance.
• Maintain employee certifications, training records, safety documentation, workforce records, and regulatory compliance documentation.
• Assist with internal and external audits by gathering, organizing, and submitting payroll, union, and workforce compliance documentation.
• Coordinate employee timesheets and payroll-related documentation to ensure accurate and timely payroll processing.
• Process invoices, purchase orders, expense reports, payment applications, and other project-related financial documentation.
• Maintain financial records and support project cost tracking, budgeting, expense management, reporting, and reconciliation activities.
• Provide day-to-day administrative support to project managers, field leadership, and project teams.
• Maintain project documentation, including contracts, subcontracts, permits, licenses, insurance certificates, and compliance records.
• Coordinate project schedules, inspections, deliveries, meetings, and project milestones.
• Prepare reports, maintain project records, and track administrative deliverables to support project teams and leadership.
• Coordinate communication between project teams, subcontractors, vendors, clients, and internal departments.
• Support project onboarding activities and site-access requirements.
• Assist with project closeout activities, turnover documentation, and record archiving.
• Track permits, inspections, workforce certifications, and project-specific compliance requirements.
• Support company and project-specific safety initiatives through accurate recordkeeping and administrative coordination.

Minimum Qualifications

• High school diploma or equivalent required; Bachelor degree in Business Administration, Accounting, Human Resources, Construction Management, or a related field preferred.
• Two (2) or more years of experience in construction administration, payroll administration, project coordination, compliance administration, or a related field.
• Experience supporting payroll processes, employee record management, and administrative reporting.
• Familiarity with construction documentation, project records, and compliance requirements.
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Strong attention to detail and commitment to maintaining accurate records.
• Excellent communication and interpersonal skills.
• Ability to handle confidential employee, payroll, and project information with discretion and professionalism.
• Familiarity with IBEW labor agreements, union administration, benefit reporting, and apprenticeship documentation.
• Experience supporting utility, electrical, transmission and distribution, substation, civil, industrial, or commercial construction projects preferred.
• Knowledge of contractor licensing, permits, inspections, and regulatory compliance requirements preferred.
• All candidates agree to complete an assessment for selection and pre-employment drug screen.

• EOE/AA M/F/Disabled/Vet
• #LI-MR1 #LI-Onsite

All Keeley Brands (Keeley Construction Group, Keeley Properties, Keeley Restoration, Keeley Companies) do not accept unsolicited resumes from search firms, headhunters, or agencies. Any resume submitted to any employee of a Keeley company without a prior written search agreement will be considered unsolicited and the property of any Keeley Company. Please, no phone calls or emails.