Purchasing Admin

Job Responsibilities

• Administrator and main point of contact for Fleet Management software suite, currently Tero Marine.
• Utilize Tero Marine to maintain accurate vessel and office parts inventory control system that includes annual inventories.
• Provide training and support on Tero Marine System, including fielding questions and troubleshooting system issues.
• Utilize Tero Marine to build reports to monitor parts usage, inventory tracking and provide insight for end users.
• Audit and maintain parts and purchasing database to ensure clean and accurate data.
• Oversees new vendor and parts setup in procurement or purchasing systems, and ensures that systems are appropriately maintained and updated.
• Track shipments or verify quantities received against purchase orders/invoices.
• Assist Purchasing teams with cost reduction initiatives and program improvements.
• Enter and process new vendor data into with a high level of accuracy.
• Maintain specific Management Modules, including but not limited to: Maintenance and Jobs, Budget, Procurement, Shipping
• Perform vendor research and selection to increase profitability, reducing operating costs and boosting efficiency.
• Logistical support for incoming and outgoing purchase orders.
• Updates job knowledge by participating in educational opportunities and vendor expositions.
• Maintains compliance with all company policies and procedures.
• Oversea, manage and educate vessels crew to promote equal, consistent and effective use of the TM across all vessels.
• Focus on critical and commonly used items rather than trying to track every small item.

Qualifications

• Associates degree in Business or related field preferred or experience in lieu of education acceptable.
• Preferred 3+ years' experience working in purchasing.
• Experience working in and/or administering maintenance parts inventory systems preferred.
• Experience in similar industry preferred.
• Knowledge of ERP and parts inventory/maintenance systems.
• Knowledge of inventory systems and processes.
• Good knowledge of vendor sourcing practices
• Must be able to read, write and speak English. Second language preferred.
• Proficient computer skills including MS Suite and maintenance and repair software systems.
• Excellent computer proficiency with ability to adapt to new software integrations.
• Ability to work independently and carry out tasks to completion.
• Strong communication and interpersonal skills required including well developed writing skills.
• Uses good judgment - uses discretion.
• Able to multitask, prioritize, and manage time efficiently.
• Strong project management skills.
• Accurate and precise attention to detail.
• A self-starter who is motivated and able to set / meet deadlines.
• Friendly demeanor - approachable and helpful.
• Creative thinking skills - generates new ideas and is solution oriented.

Additional information

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I AUTHORIZE INVESTIGATION OF ALL STATEMENTS CONTAINED HEREIN AND THE REFERENCES LISTED ABOVE TO GIVE YOU ANY AND ALL INFORMATION CONCERNING MY PREVIOUS EMPLOYMENT AND ANY PERTINENT INFORMATION THEY MAY HAVE, PERSONAL OR OTHERWISE, AND RELEASE ALL PARTIES FROM ALL LIABILITY FOR ANY DAMAGE THAT MIGHT RESULT FROM FURNISHING SAME TO YOU.

In addition, you understand that any offer of employment will be contingent upon our verifying your employment eligibility as required by the United States Citizenship and Immigration Services (USCIS).

I UNDERSTAND AND AGREE THAT, IF HIRED, MY EMPLOYMENT IS FOR NO DEFINITE PERIOD AND MAY, REGARDLESS OF THE DATE OF PAYMENT OF MY WAGES AND SALARY, BE TERMINATED AT ANY TIME WITHOUT ANY PRIOR NOTICE.