Receptionist

Receptionist duties will include

Greet visitors with a positive and helpful attitude Assist with planning team events Provide backup assistance to remote Executive Assistants when required Help arrange all aspects of visiting colleagues: Desk assignment, guest passes, welcome instructions and helping them navigate through the office Assist colleagues whenever necessary Arrange all courier needs Sorting and distributing mail Maintains office and kitchen supplies inventory, keeps supplies room organized Wipe down kitchen counters as needed, put dishes in the dishwasher Perform ad-hoc duties Administrative point person for 3-4 team members: Coordinate and manage travel arrangements for team.

Assist with coordination of internal and external meetings, conference calls, and the conference room schedule to prevent duplicate bookings Process invoices, prepare and submit employee expense reports and corporate credit card reconciliations using Excel Provide Workday assistance when needed Experience and

Qualifications

Experience - 3 to 4 years of reception and/or administrative experience, preferably that which included travel bookings, and has had corporate exposure. Collaboration

• Ability to effectively partner and liaise with all levels of the business and develop and sustain cooperative working relationships with internal staff, and external contacts. Able to adapt to different communication and working styles. Responsive
• Must be extremely proactive and work well in a collaborative environment, with the ability to take guidance but then move tasks forward independently. Communication
• Ability to communicate effectively, both oral and written, with people at all levels of seniority. Organization
• A strong work ethic, ability to allocate time effectively, work under pressure and manage tight deadlines; ability to handle multiple demands, competing priorities and adapt to new ideas and constant changes. Analytical - must have strong numerical skills and be detail-oriented with a keen focus on producing accurate and high caliber work. Software
• Intermediate to advanced skills in Microsoft Word, Excel, PowerPoint, Outlook and Teams. Proficiency in spelling, punctuation, and grammar. Values
• Embrace and pro-actively support QuadReal's values and its culture of environmental sustainability and corporate and social responsibility. The expected annualized base salary range for this role is $70,000 - $80,000. Based on the position, QuadReal offers a competitive total rewards package in addition to the base pay, which may include a performance-based incentive plan, comprehensive health & dental benefits, pension plan, and paid time off. The actual salary offered will take into consideration a wide array of factors including, but not limited, the individual's skill, experience, education and training, the market compensation of the role, and the consideration to internal equity. We value diverse experiences and perspectives. Even if your skills don't align 100% with the listed qualifications or salary range, we encourage you to apply - you may be a great fit for this role or others in our community. Applicants may also be considered for alternative positions within the organization where their qualifications and experience align more closely with available opportunities. We use artificial intelligence (AI) technology - alongside human review - to assist in screening and assessing applicants for this position. Our recruitment team remains involved in all decisions. Note to Recruiters: QuadReal does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to QuadReal, directly or indirectly, will be considered QuadReal property. QuadReal will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for engaged services to submit resumes. QuadReal will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format. If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following: Job posting #, your name and your preferred method of contact.