Records Specialist 1 - SCI Laurel Highlands

About the role

The Department of Corrections (DOC) is seeking a driven Records Specialist 1 to join the team at the State Correctional Institution (SCI) at Laurel Highlands. This position offers the opportunity to build valuable experience while playing an important role in maintaining critical inmate records and information. Each day brings new challenges, opportunities to learn, and the chance to contribute to work that has a real impact. Join a team that values accuracy, professionalism, and continuous learning.

As a Records Specialist 1, you will help maintain inmate records and assist with activities that support accurate recordkeeping, inmate identification, and inmate movement. Your work will help ensure important information is reviewed, updated, and shared with the appropriate individuals and agencies. As a Records Specialist 1, you will perform the following duties:

• Record Maintenance: Collect and review information from multiple sources to help keep inmate records accurate and current
• Information Review: Cross-reference records, court documents, and related information to verify accuracy and support record updates
• Inmate Processing: Assist with interviewing, photographing, and fingerprinting inmates while gathering required information and explaining procedures
• Data Entry: Enter approved record changes into tracking systems and relay required information to staff and partner agencies
• Transport Support: Assist with arrangements for inmate transportation and releases while confirming authorizations and identification requirements

Work Schedule and Additional Information

• Full-time employment, 37.5 hours per week
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of$41,506.00 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Minimum Experience and Training Requirements

• Two years of clerical or correctional custodial experience; or
• An equivalent combination of experience and training.

Other Requirements

• Successful completion of basic training in Elizabethtown, PA is required.
• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirements

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

How to Apply

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

Additional information

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
• your score may be lower than deserved.
• you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.