Recruiting Coordinator

The Role

We're looking for a Recruiting Coordinator to help build the team behind the next generation of defense technology. You'll own interview logistics and keep candidates, recruiters, and engineering teams aligned as Mach scales. This role requires someone who takes ownership, anticipates challenges, and moves quickly to deliver a thoughtful, well-organized candidate experience.

Key Responsibilities

• Owning the onsite interview experience, including room readiness, presentation setup, candidate arrival, and serving as the primary point of contact throughout the visit
• Managing interview scheduling across candidates and internal teams, resolving calendar conflicts and adapting to last-minute changes
• Coordinating candidate travel and logistics, including flights, hotels, transportation, and expense reimbursements
• Maintaining accurate candidate records in the applicant tracking system and following up on interview feedback to keep hiring decisions moving
• Supporting recruiting events, university visits, and team hiring initiatives through planning, logistics, and candidate communication
• Improving recruiting workflows, scheduling processes, and candidate preparation materials to support a growing team

Required Qualifications

• Bachelor's degree in business, marketing, administration, communications, or a STEM field.
• 1+ years of experience in recruiting coordination, administrative support, hospitality, event coordination, or a similarly detail-oriented role.
• Strong organizational skills and the ability to manage multiple interview schedules, competing priorities, and last-minute changes.
• Clear, professional communication and a welcoming approach to working with candidates, interviewers, and hiring managers.
• Experience managing calendars in Google Workspace or Microsoft Office, with the ability to quickly learn recruiting and scheduling tools.
• A proactive approach to solving problems, anticipating needs, and following through with minimal oversight.
• Ability to work onsite at our Huntington Beach headquarters and handle sensitive candidate information with discretion.

Preferred Qualifications

• Experience coordinating interviews or supporting a recruiting team in a fast-paced startup or technical environment.
• Familiarity with Greenhouse or another applicant tracking system.
• Experience arranging candidate travel, managing itineraries, and processing reimbursements.
• Experience preparing conference rooms, presentation equipment, and video conferencing tools.
• A track record of improving scheduling processes and finding ways to make recruiting operations more efficient.

Additional Requirements

• Available to work extended hours and weekends as needed

ITAR Requirements

To conform to U.S. Government export regulations, applicant must be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C. § 1157, or (iv) Asylee under 8 U.S.C. § 1158, or be eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here.

Pay Range $30—$38 USD

At Mach, we believe that compensation is more than just a paycheck. It's a comprehensive package designed to reward the time, skills, and expertise you bring to our team. We are committed to offering competitive compensation that is equitable, transparent, and aligned with market trends.

Key Elements of Our Compensation Philosophy

• Competitive Salaries: We continuously research market rates to ensure our salaries are competitive with those in our industry and geographic location.
• Performance-Based Incentives: Our bonus structure is tied to both individual and company performance, creating a win-win scenario that motivates our team members to excel.
• Equity Participation: We offer stock options or equity to employees, ensuring that you share in the success and growth of the company.
• Benefit Packages: Our benefits include healthcare, dental and vision plans, retirement savings, and paid time off, because we understand that your well-being extends beyond the office.
• Professional Development: We allocate funds for continuing education, training, and career growth.
• Transparency: We are committed to openness about our compensation tiers and how decisions are made, ensuring trust and mutual respect.

By joining Mach, you're not just accepting a job-you're becoming a key part of a team that values your contributions and invests in your growth. Together, we aim to create a rewarding environment that sets the stage for long-term success.

Data Privacy

Disclosures

This position may require access to information protected under U.S. export control laws and regulations, including the Export Administration Regulations (EAR) and the International Traffic in Arms Regulations (ITAR). Please note that any offer for employment may be conditioned on authorization to receive software or technology controlled under these U.S. export control laws and regulations without sponsorship for an export license.

The salary range for this role is an estimate based on a wide range of compensation factors, inclusive of base salary only. Actual salary offers may vary based on (but not limited to) work experience, education and training, critical skills, and business considerations. Highly competitive equity grants are included in most offers and are considered part of Mach's total compensation package. Mach offers benefits such as health insurance, retirement plans, and opportunities for professional development.