Recruiting Coordinator

About the role

San Francisco | 5 Days Onsite

Location: Onsite in San Francisco

Compensation

Competitive Salary + Equity

About the Role

As our Recruiting Coordinator, you'll be the operational backbone of our talent acquisition efforts, ensuring every candidate has an exceptional experience from first contact through offer. You'll keep our hiring machine running smoothly by owning scheduling, coordination, and candidate communications while our technical sourcers and hiring managers focus on evaluation and closing.

This is an ideal role for someone who's highly organized, thrives in fast-paced environments, has great attention to detail, is the ultimate team player, and wants to learn the fundamentals of recruiting at a hypergrowth AI startup. You'll gain exposure to how world-class technical teams are built while developing skills that translate across recruiting, operations, and people functions.

What You'll Do

• Own interview scheduling end-to-end: Coordinate complex, multi-round interviews across busy calendars for candidates, interviewers, and CEO, often across time zones and with tight turnarounds
• Deliver an exceptional candidate experience: Serve as the primary point of contact for candidates throughout the process, ensuring timely communication, clear expectations, and a professional, welcoming experience
• Manage logistics: Prepare interview materials, coordinate travel arrangements when needed, greet onsite candidates, and handle any day-of logistics
• Maintain our systems: Keep our ATS (applicant tracking system) accurate and up-to-date, track candidate status, and ensure no one falls through the cracks
• Support recruiting operations: Help with job postings, generate pipeline reports, assist with offer letter preparation, and support onboarding coordination for new hires
• Identify process improvements: Spot inefficiencies and suggest ways to make our recruiting coordination faster and smoother as we scale
• Partner across the team: Work closely with our Technical Sourcer, hiring managers, and leadership to keep everyone aligned and informed
• Support office operations: Help coordinate day-to-day office logistics, including supplies, vendors, team events, workspace needs, and other administrative support to keep the office running smoothly
• Support technical sourcing: Partner with our Technical Recruiter and Technical Sourcer to research and identify high-potential candidates for AI/ML, CFD, physics simulation, software engineering, and other deep-tech roles using LinkedIn, GitHub, research publications, professional communities, referrals, and emerging AI sourcing tools.
• Grow into sourcing ownership: As you build technical fluency, take on targeted sourcing projects by translating role requirements into candidate profiles, building talent maps and pipelines, drafting personalized outreach, and tracking response and conversion data.

Qualifications

• Bachelor's degree (recent graduate or up to 1 year of experience welcome)
• Exceptional organizational skills and attention to detail-you don't let things slip through the cracks
• Strong written and verbal communication skills with a professional, friendly tone
• Ability to juggle multiple priorities and stay calm under pressure in a fast-moving environment
• Proficiency with Google Workspace (Calendar, Docs, Sheets) or similar productivity tools
• Proactive problem-solver who anticipates needs and takes initiative
• Genuine interest in recruiting, talent, or people operations as a career path
• Comfortable working in a high-intensity startup environment with evolving priorities

Bonus Qualifications

• Internship or part-time experience in recruiting, HR, operations, or administrative roles
• Experience with applicant tracking systems (Greenhouse, Lever, Ashby, etc.)
• Interest in AI, deep tech, or the startup ecosystem
• Experience coordinating events, projects, or complex schedules (even in extracurricular or academic settings)

Cultural Fit

• Detail-Obsessed: You take pride in getting the small things right because you know they add up to big outcomes
• Service-Oriented: You genuinely care about creating a great experience for candidates and colleagues alike
• Reliable: People can count on you to follow through, meet deadlines, and communicate proactively
• Adaptable: Comfortable with ambiguity and rapid change-you roll with shifting priorities without missing a beat
• Growth Mindset: Eager to learn, take feedback, and grow into expanded responsibilities over time
• Team Player: Low ego, high accountability-you're happy to do whatever it takes to help the team win

What We Offer

• Opportunity to learn recruiting fundamentals at a rapidly growing foundational AI company
• Direct exposure to CEO and how high-performing startups operate
• Clear path to grow into sourcing, recruiting, or people operations roles
• Competitive compensation with equity upside
• In-person first culture-5 days a week in office with a collaborative team
• Competitive health, dental, and vision benefits
• 401(k) plan
• Flexible vacation
• Daily office lunch & dinner covered
• Monthly commute and wellness stipends
• Immigration support

How We're Different

"The credit belongs to the man who is actually in the arena, whose face is marred by dust and sweat and blood; who strives valiantly; who errs, who comes short again and again... who at the best knows in the end the triumph of high achievement, and who at the worst, if he fails, at least fails while daring greatly." - Teddy Roosevelt

• We believe in being "in the arena."
• We are builders, problem solvers, and risk-takers who show up every day ready to put in the work.
• If you're ready to launch your career at a company building the future of physics simulation, we'd love to hear from you.