Senior Accounting Associate

Summary

The Senior Accounting Associate is responsible for managing accounts payable operations, vendor onboarding, vendor master data administration, e-commerce accounts receivable reconciliations, compliance reporting, and audit support.

The role ensures timely and accurate payment processing, maintains vendor records and payment documentation, supports multi-channel e-commerce reconciliations, and collaborates with internal departments and external vendors to resolve accounting-related issues.

Responsibilities include vendor setup and maintenance, payment administration, check management, Concur invoice processing, AR reconciliations, and compliance-related reporting activities.

About the role

Key Responsibilities Accounts Payable Operations & Payment Processing (45%) * Review and process invoice requests, including International PO and SAP Concur-related transactions. * Manage manual checks, check reviews, stop-payment requests, and payment issue resolution activities. * Process domestic and international vendor payments, including wire transfers, ACH payments, and check payments. * Review and resolve outstanding check and clearing issues. * Update payment information and check records within SAP Concur and related systems. * Support accounts payable operations across multiple entities and brands, including KISS and AST * Investigate invoice discrepancies, payment exceptions, and vendor inquiries to ensure accurate and timely resolution.

Vendor Onboarding & Vendor Master Management (20%) * Create and maintain vendor master records, including new vendor code creation, vendor updates, banking information changes, and vendor deactivations. * Review vendor documentation, tax forms, banking information, and supporting records to ensure compliance and accuracy. * Coordinate vendor onboarding activities with Purchasing and internal business departments. * Resolve vendor setup issues and maintain vendor data integrity within ERP systems. * Maintain vendor-related documentation in accordance with company policies and internal controls.

E-Commerce Accounts Receivable Posting & Reconciliation (20%) * Perform e-commerce bank accounts receivable postings and reconciliation activities. * Reconcile settlement transactions from online marketplaces and e-commerce channels, including Amazon, Amazon Canada, Walmart, TikTok Shop, Temu, and other applicable platforms. * Review settlement reports and investigate discrepancies related to payment activity and cash receipts. * Support month-end reconciliation activities and maintain supporting schedules. * Monitor currency updates and apply reconciliation adjustments as required.

Compliance, Audit Support & Internal Controls (10%) * Prepare schedules and supporting documentation for internal and external audit requests. * Review outstanding and unclaimed checks and prepare supporting documentation for compliance reporting requirements. * Maintain documentation supporting payment approvals, vendor records, and accounting transactions. * Support compliance with company accounting policies and internal control procedures.

Concur Administration & Cross-Functional Support (5%) * Review and approve corporate credit card transactions and expense submissions through SAP Concur. * Coordinate with Accounting, Purchasing, and operational departments to resolve invoice, vendor, and payment-related issues. * Support special accounting assignments and departmental initiatives as assigned.

Required Qualifications * Bachelor's degree in Accounting, Finance, Business Administration, or a related discipline. * Experience in accounts payable, vendor management, payment processing, and financial reconciliations. * Proficiency in SAP, SAP Concur, or comparable ERP systems. * Strong Microsoft Excel skills, including reconciliation, reporting, and data analysis. * Knowledge of accounting principles, internal controls, and compliance requirements. * Strong attention to detail, organizational skills, and problem-solving abilities.

Preferred Qualifications * Experience with vendor onboarding and vendor master data administration. * Experience supporting high-volume accounts payable operations. * Experience with e-commerce accounting and marketplace reconciliations. * Experience supporting audit requests and compliance reporting.

Language Proficiency * Professional proficiency in English. * Korean language proficiency preferred for communication with internal stakeholders and external vendors. Travel Expectations * Up to 10% travel as business needs require.

Physical Requirements * Prolonged periods of sitting and working on a computer. * Frequent use of ERP systems, SAP Concur, spreadsheets, and accounting software. * Ability to manage multiple priorities and deadlines in a fast-paced office environment.

People-Management Scope * No direct supervisory responsibilities. * Independently manages assigned accounting processes and collaborates with internal departments, vendors, and external business partners to support efficient financial operations.

Benefits

Premium Medical Insurance Coverage 401(k) Savings Plan Paid Time Off (PTO) based on seniority Paid Holidays Additional Workplace Offerings (subject to change or eligibility.)

Annual Bonus Plan Onsite Employee Fitness Center with Indoor Racquetball Court and Yoga Room Summer Fridays Complimentary Gourmet Breakfast, Lunch, and Dinner Relocation Support for New Hires Work Anniversary Recognitions Congratulatory & Condolence Gifts Employee Referral Bonus Program License/Certification Reimbursements Corporate Employee Discounts Visa Sponsorships (100% paid by the company) i.e., New H-1B, H-1B Transfer, O-1, and Green Card Commuter Support (Shuttle Bus Program and EZPass Support) Vehicle Perks Qualification(s): Education(s): Bachelor of Arts (B.A): Accounting (Required) Work Experience: Experience Range III: 4 - 8 years of relevant experience or industry exposure in a related field Skill(s): Accounting Standards, Technical Accounting Language(s): English Certification(s): Not Applicable The anticipated compensation range is 22.75 - 44.50 USD Hourly Actual compensation will be determined based on various factors including qualifications, education, experience, and location.

The pay range is subject to change at any time dependent on a variety of internal and external factors.