Senior Analyst - Procurement & Contracts Manager - Environmental Services Department

About the role

The City of San José's Environmental Services Department (ESD) is an award-winning department with a mission of delivering world-class utility services and programs that improve our health, environment, and economy. The Department is a national leader in management of garbage and recycling services; watershed protection and pollution prevention; municipal drinking water and recycled water; and wastewater treatment. Together, ESD employees positively impact every resident and business in San José.

Our department is an exceptional place to start or grow your career. We have a supportive leadership team, numerous professional growth opportunities, and an inclusive workplace culture that is welcoming of your talents!

To learn more about ESD, follow @sjenvironment on X, Facebook and Instagram and San José Environmental Services on LinkedIn.

The Environmental Services Department is currently seeking to fill one (1) full-time Senior Analyst vacancy. This Senior Analyst serves as the Procurement and Contracts Manager for the Environmental Services Department, leading consultant procurements and supervising the department’s contracting functions.

Consultant services enable ESD to meet its obligations to utility ratepayers, pilot new efforts, and perform required environmental review of City-owned properties. Additionally, this Senior Analyst advises ESD managers regarding the most appropriate methods to procure services (e.g.: RFP, RFI, sole source, etc.).

Primarily, this position develops and manages Request for Proposal (RFP) processes, performing the following procurement management activities:

• Working with department managers to scope and estimate cost of services to be procured
• Maintaining the integrity and confidentiality of the procurement process in standard activities including: responding to questions from proposers, facilitating intake and review of proposals, compiling evaluator scores, applying Local and Small Business preference, applying cost criteria, facilitating evaluation panel meetings and proposer interviews, and issuing notices of intended award
• Facilitating contract development with successful proposers
• Leading debriefs with non-selected parties, as requested
• Managing documents in the Biddingo system and subsequent records retention

Additional ongoing functions of this Senior Analyst include, but are not limited to:

• Supervising, leading, and developing Contracts Analysts
• Oversight of all contractual agreement processing for ESD
• Reviewing and approving Service Orders
• Coordinating with the City Attorney’s Office in addressing conflicts in contract negotiation and/or interpretation
• Guiding ESD managers regarding compliance with subcontracting provisions of state and federal grants
• Authoring recurring memos regarding activities delegated to ESD Director
• Generating recurring reports regarding expiring contracts and assisting ESD managers with extensions and/or new procurements
• Advising ESD’s grantmaking activities and providing technical support in WebGrants, as needed
• Leading training on City contracting and procurement processes
• Serving as the department’s Contracts Management System Administrator
• Providing AB339 request management and guidance
• Supporting Form 700 compliance, File Trail, and SharePoint record retention

This role provides internal customer service to a variety of ESD teams. These teams have varying degrees of expertise in contracts and procurement processes. Key to success in this Senior Analyst role is being able to meet staff where they are in their understanding, anticipate potential issues, and proactively offer appropriate support.

Salary range for this classification is

$122,020.08 - $148,643.04 annually

This salary range includes an approximate five percent (5%) ongoing non-pensionable compensation. Actual salary will be determined based on the selected candidate’s qualifications and experience.

Education: A Bachelor’s Degree from an accredited college or university.

Experience: Four (4) years of increasingly responsible experience in general management/administrative analytic work in the areas of budget, finance, grant administration, organizational analysis, general administration, human resources, or related field in general analytical work.

Acceptable Substitutions: One (1) year of additional education above the Bachelor’s Degree level may be substituted for one (1) year of the required management/ administrative analytic work.

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history.

Job Expertise: Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations

Analytical Thinking: Approaching a problem or situation by using a logical, systematic, sequential approach

Conflict Management: Uses appropriate interpersonal styles and methods to reduce tension or conflict between two or more people, by presenting the facts, analysis, and conclusions or solutions that show command of content and perspectives and interests of the audience.

Customer Service: Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently in a timely, accurate, respectful and friendly manner.

Initiative: Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promotes job performance

Leadership: Leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, allowing others to learn from mistakes; provides motivational supports and direction

Project Management: Ensures support for projects and implements agency goals and strategic objectives

Technology Use/Management: Uses efficient and cost-effective approaches to integrate technology into the workplace and improve program effectiveness.

Selection Process

The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job specific questions. You must answer all questions to be considered or your application may be deemed incomplete and withheld from further consideration. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews.

ESD aims to fill this vacancy in January 2027. First round interviews are tentatively scheduled for Dec 9/10 and, if needed, second interviews would be held the week of 12/14.