Senior Executive Assistant

About the role

Fidelity will not provide immigration sponsorship for this position.

The Role

Take on a key position at Fidelity Investments, where your ability to organize and manage administrative tasks will be highly regarded. In the role of Senior Executive Assistant, you will provide support and collaborate with the leaders and their teams within the Brokerage Technology organization. You will thrive in a dynamic, fast-paced environment where your input is essential to the team's success.

At Fidelity Investments, we recognize the remarkable skills and experiences brought by each team member. Your position as a Senior Executive Assistant will aid our continued achievements and provide you with opportunities to advance and excel within a collaborative and welcoming environment.

The Expertise and Skills You Bring

• 3 years of varied administrative support experience, especially in a dynamic environment.
• Outstanding verbal and written communication skills, enabling effective interaction with senior management and associates at all levels.
• Advanced proficiency in the Microsoft Office suite, ensuring seamless task management and execution.
• A knack for quickly learning new applications, both internal and external.
• Meticulous attention to detail with outstanding communication and organizational capabilities.
• Advanced ability to prioritize tasks, proactively anticipate team needs, and adapt to changing circumstances.
• Proven track record of successful interaction with team members, both in-person and via remote technology.
• A positive, collaborative approach with a genuine desire to contribute to an inclusive environment.
• Dedicated with a strong sense of ownership and proactive involvement.
• Bachelor's degree preferred but not required.

Your Responsibilities Include

• Handle and prioritize complex executive calendars across Fidelity.
• Coordinate travel, prioritize expense reports, and process invoices.
• Support budgeting activities, invoice processing, vendor coordination, and expense tracking.
• Provide support in various administrative projects, assisting executives by taking ownership for complex details and executing independently.
• Maintain strict confidentiality and possess a detailed knowledge of the Executive's span of control and company policies and procedures.
• Coordinate team meetings, leadership offsites, onboarding activities, and departmental events.
• Provide backup coverage for other administrative assistants and assist with ad hoc projects.
• Prepare, edit, and maintain PowerPoint presentations, Excel spreadsheets, and Word documents.

The Team

• Join a world-class team dedicated to establishing outstanding standards!
• In this role, you will be a vital member of the Brokerage Technology Organization, supporting senior leaders and associates.
• Your ability to navigate and thrive in a rapidly evolving environment will be crucial as you contribute to our ambitious goals

Fidelity's Onsite Working Model

• Fidelity is transitioning to a full-time onsite working model through a phased rollout across regions and roles.
• Currently, some roles and locations require 100% onsite presence, while others require less.
• Onsite expectations are likely to evolve as the rollout continues.
• This transition does not apply to fully remote roles.