Staff Accountant - AP

Position Purpose

To execute basic accounting processes in the following areas: full-cycle payables, 3-way matching principle, cash disbursements, journal entries, accruals and balance sheet reconciliations.

Duties & Responsibilities

Tasks related to this position may vary and are not limited to those listed below:

• Follow established safety rules, policies and procedures at all times
• Match vendor invoices to purchase order
• Verify all material is received prior to processing invoice for payment

• Check receiving documents for correct quantity and pricing
• Verify C/D, P/P, and labels on OS
• Code invoices or ensure coding is correct when matching invoices
• Enter invoices into system
• Resolve invoice issues / discrepancies
• Check with purchasers weekly on open purchase order status
• Prepare weekly check run
• Process checks for signing
• Manage all discount vendors and ensure discounts are properly taken
• Process corrugated invoices and scan all incoming mail weekly
• Communicate to vendors professionally on errors or invoice issues
• Manage the PO receipts report
• Prepare journal entries as assigned by Controller
• Assist with month-end close processes
• Balance sheet reconciliations semi-annually

Additional information

Cross-trained in Accounts Receivable to provide seamless backup coverage for manual invoice generation, shipment-based invoice delivery, and customer cash receipt posting.

Other tasks as assigned by supervisor

Full-time role in an office setting

Qualifications Desired

Bachelor’s Degree in Accounting or Finance is required

• 1 3 years of professional experience in accounting and finance preferred
• Excellent interpersonal skills, including strong verbal and written communication skills and the ability to work well independently and with others at all levels of the organization

• Proficient with Microsoft Office Suite and business applications
• Detail-oriented and takes pride in the accuracy of work product
• Ability to keep information organized and confidential