Staff Assistant

Dos Ca/ppt

Staff Assistant (4 Positions; Key Personnel)

Location: Washington, DC (CA/PPT Headquarters, SA-17, 600 19th Street NW)

Work Arrangement: On-site (telework only as identified and approved by CA/PPT)

Type: Full-Time

Clearance: Active SECRET security clearance; Department of State building pass required

Travel: None anticipated

Status: Contingent Upon Award

Job Summary

We are seeking four highly qualified professionals for the Staff Assistant role to support the U.S. Department of State, Bureau of Consular Affairs, Passport Services Directorate (CA/PPT).

CA/PPT directs a nationwide network of 29 passport agencies and centers and nearly 8,000 acceptance facilities that issue approximately 20 million passports each year, and is strengthening its headquarters operations through ISO 9001 quality management and Scaled Agile (SAFe) practices.

Staff Assistants support the Deputy Assistant Secretary (DAS) and Managing Directors (MDs) as they direct headquarters operations and a nationwide network of 29 agencies and centers and nearly 8,000 acceptance facilities that issue 20 million passports each year. This mid-level role facilitates the flow of information throughout PPT and Consular Affairs through the smooth, timely clearance of Department "paper."

This is a Key Personnel position under the contract.

Responsibilities and Duties

• Support the DAS and Managing Directors in managing behind-the-scenes operations of the directorate.
• Anticipate and facilitate the flow of information throughout PPT and Consular Affairs.
• Manage the smooth, timely clearance of Department paper (memos, briefing materials, correspondence).
• Edit written products for clarity, accuracy, and conformance with the Department writing guide.
• Maintain tasking trackers and SharePoint content.

Qualifications and Skills

• Minimum education: Bachelor's degree.
• Minimum experience: 2 years.
• Strong written editorial skills and proficiency with Microsoft products, including SharePoint.
• Understanding of Department paper, the clearance process, and the operations of Consular Affairs and PPT.
• Proficiency with Microsoft Office, including Outlook, Teams, Word, PowerPoint, Excel, and SharePoint, and ability to prepare written products in accordance with the Department of State writing guide.
• Active SECRET security clearance (or ability to obtain one prior to start) and ability to obtain a Department of State building pass; Moderate Risk Public Trust investigation may be required for designated positions.

Benefits and Perks

• Medical, Vision, and Dental Plans
• Paid Holiday and Personal Time Off
• 401K plan
• Short-term disability, Long-term, and Life Insurance
• Education and Training Assistance Program
• Incentive Plans and Referral Bonuses
• Employee Assistance Programs