Talent Operations Specialist

Position Summary

We are seeking an Talent Operations Specialist to join Flagship Pioneering's Talent Acquisition team. In this hands-on role, you will support executive search execution across Flagship and its portfolio companies, with a strong focus on back-end AI-focused operations, such as template creation for reporting and content support. The ideal candidate is highly proactive, organized, detail-oriented, and comfortable using AI-enabled tools to build and refine recruiting materials, streamline documentation and enable workflows to move with precision and urgency.

Key Responsibilities

• Recruiting operations & coordination
• Support day-to-day search execution by creating, maintaining and updating materials and internal documentation using AI-forward tools and workflows
• Create and refine templates for job descriptions, status updates, candidate reports, debrief materials, and other executive search documents to ensure consistency across recruitment-related projects
• Partner with recruiters to keep workstreams organized and efficient, action items clear, and deadlines on track
• Maintain accurate, up-to-date records and candidate data to support consistent project management and execution across active searches
• Ensure accurate and timely entry of candidate data, search activity, and status updates in Greenhouse ATS to maintain data integrity for current and future recruitment and pipelining efforts

AI-Enabled Execution

• Use AI-enabled tools to improve speed, quality, and consistency of routine search operations, template development, reporting, and written communication
• Apply new tools and techniques to strengthen workflow organization, summarization, and documentation
• Stay current on internal Flagship priorities and business needs that affect executive search and talent acquisition workflows

Reporting, Data, and Workflow Support

• Leverage AI-enabled tools and templates to build and maintain dashboards, trackers, and recurring reporting that provide actionable insights into executive search activity, candidate pipelines, and search progress. Prepare client-ready candidate summaries, search updates, and other documentation to support assessment and decision-making
• Identify opportunities to reduce manual work and improve process efficiency through better use of systems, templates, and automation

Internal Stakeholder Support

• Proactively communicate and provide professional support to internal stakeholders throughout the executive search life cycle
• Support a high-touch internal experience by ensuring accurate information, timely follow-up, and smooth workflow execution.
• Maintain confidentiality and discretion at all times

Required Qualifications

• 2+ years of experience in recruiting coordination, executive search support, talent operations, or a related administrative role
• Bachelor's degree required
• Comfortable using AI-enabled tools to update trackers, maintain documentation, and support operational workflows
• Strong proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint
• Experience with Greenhouse or a similar applicant tracking system
• Excellent organizational skills and meticulous attention to detail
• Exceptional written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced, highly collaborative environment
• High degree of integrity, discretion, and trustworthiness
• Fluency in using data, dashboards, and reporting to track activity and surface insights

Preferred Qualifications

• Experience supporting executive search or senior-level recruiting in a matrixed organization
• Track record in project management including building reports or dashboards to track search activity and candidate movement
• Demonstrated ability to use AI tools to improve operational workflows and communication
• Strong judgment, resourcefulness, and a proactive approach to solving problems

Additional information

Ability to build credibility and engage effectively with a diverse range of stakeholders and audiences, including senior executives