Workplace Operations Coordinator - Part-Time

About the role

Location: Charlotte, NC 28/week working Mon-Thurs year round (100% on-site)

Pay

$20.00 - $22.00 / hour

What You'll Do

The Workplace Operations Coordinator is a key part of our team as the primary front desk presence in our Charlotte office. This role keeps our daily office operations running seamlessly and serves as the main point of contact for everyone walking through our doors. The ideal candidate is an organized, dependable problem solver who takes pride in keeping the office looking sharp, running smoothly, and maintaining a high-energy environment for the company.

Core Responsibilities

Front Desk Operations & Guest Experience

• Serve as the primary point of contact and representative for ALKU at the Charlotte reception desk, ensuring a welcoming, professional atmosphere for all employees, candidates, and visitors.
• Partner closely with Internal Recruiting (IR) to coordinate interview arrival logistics, candidate flow, and calendar updates.
• Maintain and manage the central guest calendar and reception schedule.
• Act as an active culture driver within Charlotte, setting a high-energy, positive tone for the office.

Office Maintenance & Inventory Management

• Oversee the daily physical presentation, cleanliness, and functional flow of kitchens and common areas.
• Own inventory management for office supplies, executive kitchen stock, and snack inventory across the Charlotte and Franklin, TN offices (including ordering, organizing, and routine audits).
• Serve as the on-site point of contact for daily office vendors, deliveries, and routine building maintenance requests.
• Manage office ambiance, including background music and general setup, ensuring a vibrant and productive environment.

Mail, Logistics & Executive Support

• Manage all incoming and outgoing company mail and packages, including creating external shipping labels.
• Lead the setup, execution, and breakdown for special events and the weekly Thursday bagel order.
• Assist Workplace Operations Team with ad-hoc administrative tasks, operational projects, and facilities initiatives as needed.

What We're Looking For

Required

• Excellent organizational and time-management skills.
• Ability to multitask and thrive in a fast-paced environment.
• Strong verbal and written communication skills.
• Personable, self-motivated, and hard-working.
• Exceptional customer service skills with a strong sense of task ownership through completion.

What We Provide

• Comprehensive onboarding and training from day one
• Dedicated mentorship and coaching

On-site requirements

• 100% on-site presence during scheduled hours at the Charlotte office to ensure front desk coverage and seamless daily operations.

Physical requirements

• Prolonged periods of sitting at a desk and working on a computer
• Ability to lift, carry, and maneuver items up to 15-30 lbs (e.g., packages, catering setups, and office inventory/supplies).
• Ability to walk and stand for extended periods while conducting routine rounds throughout the office facility, up to 4 times daily.

What Happens Next

• Apply, and you'll hear from an Internal Recruiter within 1-4 business days if you're a match