Workplace Operations Specialist

About the Role

We're looking for a contract Workplace Operations Specialist to keep our office running smoothly day to day. You'll be the onsite point of contact for workplace needs, making sure the space is organized, stocked, and welcoming for employees and visitors.

You'll work closely with Workplace Operations, Facilities, IT, Security, People, property management, and vendors to keep the workplace experience consistent.

• Contract Details
• Schedule: 25 hours/week, Monday-Friday, 9:00am-2:00pm
• Contract Duration: 6 months initially

Responsibilities

Office Readiness

• Do regular walkthroughs of workspaces, conference rooms, kitchens, and common areas
• Keep shared spaces clean, organized, and presentation-ready
• Support daily opening and closing of the office
• Spot issues early and route them to the right team

Employee Experience & Hospitality

• Be the friendly, responsive first stop for employee and visitor requests
• Help with meetings, leadership visits, and onsite events
• Set up and reset conference rooms, and loop in IT on any tech or equipment issues

Kitchen, Supplies & Inventory

• Keep kitchen, snack, and coffee areas stocked and tidy throughout the day
• Track inventory for kitchen and office supplies and flag what needs reordering
• Assist with ordering to keep the right amount on hand
• Receive, sort, and distribute deliveries, including catering
• Keep supply and storage areas organized

Cross-Functional Support

• Share workplace needs and issues clearly and quickly with partner teams
• Escalate when needed and follow through until resolved
• Support company initiatives that affect the workplace

Requirements

• Experience in workplace operations, office coordination, hospitality, facilities support, or a related field
• A strong customer service and hospitality mindset
• Great organization and attention to detail
• Able to manage your own daily priorities and follow through
• Clear written and verbal communication
• Comfortable working with employees, leadership, visitors, and vendors
• Proactive, adaptable, and at ease in a fast-paced environment

Additional information

The range listed for this role is intended as a general guideline. Final compensation will be determined based on a variety of factors, including role scope and responsibilities, relevant experience, education and training, key skills, market data, and business needs.

Pay and benefits

At Hermeus, compensation is only one part of our total rewards package. We offer competitive pay, and a range of benefits designed to support our team.

Benefits

Time Off: Eligible for unpaid time off and up to 5 days of sick leave.

Office Perks

Weekly paid office lunches and fully stocked breakrooms.

U.s. Export Control Compliance Status

The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a “U.S. person” as defined by 22 C.F.R. § 120.62 or otherwise eligible for deemed export licensing. US persons include U.S. citizens, U.S. nationals, lawful permanent residents (green card holders), and asylees and refugees with such status granted, not pending.