Accounts Payable & Receivable Specialist

About the role

NOTE: ONLY CANDIDATES WHO HAVE A PERMANENT STAFF ANALYST OR COMPARABLE CIVIL SERVICE TITLE WILL BE CONSIDERED FOR AN INTERVIEW. PLEASE INCLUDE YOUR EMPLOYEE IDENTIFICATION NUMBER (EIN) WHEN APPLYING AND INDICATE IN YOUR COVER LETTER IF YOU ARE A PERMANENT STAFF ANALYST OR IN A COMPARABLE TITLE.

The Agency

The Department of City Planning (DCP) plans for the future of New York City, working to create thriving and dynamic neighborhoods with access to housing and jobs, resilient infrastructure, and a vibrant public realm. The Department engages communities to develop inclusive plans, expand housing access and economic opportunity, and plans for long-term sustainability.

DCP supports the City Planning Commission in its annual review of hundreds of land use applications. The Department also advises on citywide strategic and capital planning, analyzes data, conducts policy analysis, and creates open data and civic engagement tools.

The Department of City Planning offers staff meaningful opportunities to help shape the future of New York City and address some of its most pressing challenges. The Department values public service, collaboration, and creativity, and supports professional development.

The Division

DCP's Fiscal Division strives to improve the agency's financial responsibility and operational effectiveness by providing information, analysis, and administrative and technical support to programs and divisions throughout the agency. The Fiscal team's daily operations include, but are not limited to, procurement, grant management, accounting for both payables and receivables, budgeting and financial reporting.

The team also supports a small "Operations" unit responsible for facility and fleet management. Due to the relative size of DCP and its diverse funding composition, members of DCP's fiscal team have direct exposure to a wide range of financial functions.

The Role

DCP Fiscal is seeking a highly organized and detail-oriented Accounts Payable & Receivable Specialist to monitor daily and monthly revenue operations through reconciliation, reporting, transaction review, and customer support as well as assist with other accounting functions, such as invoice review and payment processing. This role ensures the accuracy and integrity of financial records, compliance with internal controls and Comptroller Directives, and timely resolution of discrepancies and payment-related inquiries.

Responsibilities

• Perform daily and monthly revenue reconciliations to verify accuracy, completeness, and proper recording of transactions.
• Monitor revenue activity and maintain internal revenue trackers, reconciliation schedules, and supporting documentation.
• Investigate, analyze, and resolve reconciling discrepancies and variances in a timely manner.
• Conduct monthly FMS reconciliations and validate related financial transactions.
• Review deposits and verify accurate CRE creation within FMS.
• Perform monthly bank-to-book reconciliations and ensure alignment between financial systems and bank records.
• Track, monitor, and respond to chargebacks, reversals, refunds, and payment discrepancies.
• Respond to payment-related inquiries from customers and the Address Assignment Verification Unit.
• Prepare Year-End Close (YEC) reconciliations and other financial oversight or compliance reports.
• Ensure adherence to generally accepted accounting principles, Comptroller Directives, internal processes, and other applicable policies and procedures.
• Assist in identifying process improvements to strengthen revenue monitoring and reconciliation accuracy.
• Prepare revenue data for various reporting and assist with revenue forecasting and analysis exercises.
• Assist with the review of agency invoices and payments for accuracy and consistency with purchasing agreements and ensure appropriate back-up documents are received.
• Assist with processing payments and employee reimbursements in the City's payment systems.
• Prepare ad hoc reports and assist with ad hoc accounting projects and tasks and for the Fiscal division as needed.

Preferred Skills

• Experience in revenue operations, accounting, finance, or reconciliation functions preferred.
• Knowledge of financial management systems (FMS), CityPay, and CPSS reconciliation processes.
• Strong analytical and problem-solving skills with attention to detail.
• Excellent customer service skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency in Microsoft Excel and other financial tracking tools.
• Strong written and verbal communication skills.
• Strong organizational and time management skills; detail oriented with the ability to multi-task and work both independently and as part of a team.
• Familiarity with Comptroller Directives and Generally Accepted Accounting Principles

Visit cityjobs.nyc.gov and follow the steps below

• Search for job ID number: 808154
• Click on the job business title: Accounts Payable & Receivable Specialist
• Click on "Apply" at the bottom of the posting

Additional information

Note: All interested candidates must submit their applications via Applications via regular mail or e-mail will not be accepted.

Only applicants under consideration will be contacted. Appointments are subject to Office of Management and Budget (OMB) approval.

Authorization to work in the United States is required for this position. Applicants are responsible for ensuring that they meet all minimum qualifying requirements for this position at the time of application.

This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program agreed to between the City and labor unions.

Qualifications & Requirements

A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school; or

A baccalaureate degree from an accredited college and two years of satisfactory full- time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area.

• An associate degree or completion of 60 semester credits from an accredited college and four years of satisfactory full-time professional experience as described in "2" above.
• A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience as described in "2" above.

• A combination of education and/or experience equivalent to "1", "2", "3", or "4" above.
• College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience.
• However, all candidates must have a high school diploma.

Special Note

To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, one additional year of professional experience as described in "2" above."