Accounts Payable Associate

Responsibilities

• Review all invoices for appropriate documentation, coding distribution and approval prior to payment
• Batching, coding and entering invoices
• Sort and distribute incoming mail
• Process 3 way P.O. matching of invoices
• Application of Draft and ACH payments against open vouchers
• Process check requests and expense reports adhering to standard invoice nomenclature
• Audit receipts and process weekly p-card payments
• Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
• 1099 maintenance
• Respond to all vendor inquiries
• Printing, stuffing and mailing of weekly check disbursements
• Reconcile vendor statements, research and correct discrepancies
• Assist in month end closing
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Assist with other projects as needed

Qualifications & Requirements

Skills/Competencies/Abilities Required

• 2 + years of Accounts Payable experience
• High School Diploma required, college courses in accounting preferred
• Must have strong work ethic
• Must be well organized and a self starter
• Must be able to follow standard filing procedures
• Detail oriented, professional attitude, reliable
• Proficient in Excel and Word, 10-key by touch, Great Plains experience a plus
• Ability to type 60-65 WPM
• Possess strong organizational and time management skills
• Strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi -tasking skills
• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
• Ability to communicate effectively both written and verbally
• Ability to interact with employees and vendors in a professional manner
• Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness
• Ability to perform basic mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately