Administrative Coordinator 4 - WAE

About the role

This position will be filled as part-time in Baton Rouge, LA.

The Office of State Parks (OSP) serves the citizens of Louisiana and visitors by preserving and interpreting natural areas of unique or exceptional scenic value, planning, developing and operating sites that provide outdoor recreation opportunities in natural surroundings, preserving and interpreting historical and scientific sites of statewide importance and administering intergovernmental programs related to outdoor recreation and trails.

An Ideal Candidate Will Possess the Following Competencies

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Three years of experience in administrative services.EXPERIENCE SUBSTITUTION:Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
• The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties

• Answers telephone Inquiries, and assists with processing outgoing or incoming mall.
• Performs data entry as needed, makes coplesl scans and saves Important documents into computer system, files documents and design plans, etc.
• Coordinates with the Admin regarding meeting preparation, scheduling and inviting attendees, transcribing minutes if needed, etc.
• Creates, updates, or modifies reports and presentations as needed.
• Completes special projects concerning administrative matters by compiling information through researching the departments Internal database and preparing Information in a requested format such as an Excel spreadsheet, Access database, etc.
• Prepares all documents as requested
• Manages special projects for as ii relates to administrative support tasks such as ensuring Information complied is correct.
• Ensures information is up-to-date and maintained or presented appropriately using software applications such as Word, Excel, etc.
• Attends meetings and trainings as required

Position-Specific Details: Location: Capitol Annex Building in Baton Rouge, LA

Pay and benefits

Appointment Type: This position will be filled as a part-time Classified WAE. This position is limited to 1,245 working hours in a 12 month period. Starting Hourly Pay varies, depending on experience.

How to Apply

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Louisiana as a State, is a Model Employer for People with Disabilities.