Associate Facilities Coordinator (R6005)
- Location
- Arlington, DC · On-site
- Job type
- Full-time
- Level
- Entry level
- Listed
- 30 days ago
Skills & highlights for this role
- visitor management
- calendar scheduling
- office administration
Work Environment
This role is Monday to Friday from 8am-5pm, based on-site in Arlington, VA and requires consistent presence during posted hours.
Key Responsibilities
Greet and assist visitors, ensuring a positive and professional first impression
- Manage emails and general inquiries, routing as appropriate
- Coordinate visitor access, badging, and check-in processes
- Maintain office organization, cleanliness, and readiness at all times
- Schedule meetings and manage conference room bookings
- Support office operations including mail distribution, deliveries, and supply inventory
- Coordinate with vendors and service providers as needed
- Partner with Facilities, IT, and Security teams to support workplace needs
- Maintain accurate records and handle sensitive information with discretion
About Shield AI
Shield AI is a venture-backed defense-tech company with the mission of protecting service members and civilians with intelligent systems. Its products include Hivemind autonomy software, V-BAT and X-BAT aircraft, and Aechelon simulation and synthetic reality technologies. With offices and facilities across the U.S., Europe, the Middle East, and Asia-Pacific, Shield AI’s technology actively supports operations worldwide.
The Front Desk Coordinator serves as the first point of contact for visitors, clients, and employees, creating a professional and welcoming experience. This role is responsible for managing front desk operations, coordinating office activities, and supporting day-to-day administrative and facility needs. Please note this role is within a SCIF.
From Shield AI's careers page, first listed on Rolev.ai on October 10, 2026. Rolev.ai is not the employer.
How Rolev.ai helps with this application
Rolev.ai is a job search and application tool for US job seekers. For this Associate Facilities Coordinator (R6005) role at Shield AI, it shows how your resume fits, tailors your resume to the posting, and prepares the application for you to review.
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Common questions
Where is the Associate Facilities Coordinator (R6005) job at Shield AI located?
This Associate Facilities Coordinator (R6005) position at Shield AI is located in Arlington, DC (On-site). Always check Shield AI's application page for specific state eligibility or relocation policies.
What qualifications are required for Associate Facilities Coordinator (R6005) at Shield AI?
For the Associate Facilities Coordinator (R6005) role, Shield AI highlights experience with visitor management, calendar scheduling, office administration. Rolev.ai can score your existing resume against these requirements and show any skill gaps before you apply.
How do I apply for the Associate Facilities Coordinator (R6005) position at Shield AI?
This listing links directly to Shield AI's Lever application page. You can apply directly on Shield AI's site, or use Rolev.ai to check your resume fit, generate a zero-hallucination tailored resume and cover letter for this posting, and autofill the Lever application form in 1 click with the Rolev.ai Chrome extension. You always review the form and press Submit yourself.