Compliance Analyst I

Responsibilities

• Prepare, process, and track corporate filings and related compliance requests across multiple states and jurisdictions.
• Research state-specific filing requirements, regulations, and procedures to ensure requests are completed accurately.
• Review client orders and identify filing requirements, missing information, and potential complications before processing.
• Manage a varied workload of client requests, including more complex orders that require additional research and attention to detail.
• Monitor filing statuses, follow up on outstanding requests, and communicate updates as needed.
• Process orders and billing through QuickBooks, maintaining accurate records and documentation.
• Stay current on changes to state regulations, filing requirements, and internal procedures.
• Identify opportunities to improve workflows, develop more efficient processes, and help support the office as it grows.

Requirements

• Strong attention to detail and the ability to review information carefully to ensure accuracy.
• Excellent research and problem-solving skills, with the ability to work through unfamiliar requirements and identify solutions.
• Ability to manage multiple requests and shifting priorities in a deadline-driven environment.
• Adaptable and comfortable working through a varied workload where requests may differ in complexity and requirements.
• Strong organizational and written communication skills, with the ability to maintain clear and accurate records.
• Comfortable learning new systems and processes, including QuickBooks and internal order management tools.
• Able to work hybrid from our Arizona office.

Nice to have

• Previous experience in corporate filings, business licensing, compliance, or legal services.
• Familiarity with state filing offices, Secretary of State requirements, or multi-state business compliance.
• Experience with QuickBooks or other order management and billing platforms.
• Prior experience in a high-volume administrative or operations role requiring research, accuracy, and problem-solving.

Compensation

Harbor Compliance's base salary range for this role is listed below. Compensation at the time of offer is based on factors such as skill set, experience, qualifications, and work location. Salary is one part of Harbor Compliance's total compensation package. Other benefits may include health benefits, flexible paid time off, parental leave, fertility and adoption assistance, 401(k), and educational reimbursement. Note that the salary range and benefits apply only to U.S.-based candidates.

Pay Transparency Policy Statement

Harbor Compliance will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by Harbor Compliance, or (c) consistent with Harbor Compliance's legal duty to furnish information.