Events Coordinator

About the Role

Four Seasons Hotel Nashville is seeking an enthusiastic and highly organized Events Coordinator to support the planning and execution of exceptional meetings, events, weddings, and social functions. This role plays a critical part in ensuring seamless event operations by partnering with clients and internal departments to deliver the personalized service and attention to detail that define the Four Seasons experience.

What You Will Do

• Provide administrative support to the Events team, including preparing contracts, banquet event orders (BEOs), reports, event menus, and client correspondence.
• Maintain and update event bookings, client accounts, and function space information within the hotel's sales and catering systems.
• Coordinate internal meetings and events under the guidance of the Director of Events.
• Communicate event details effectively with operational departments to ensure successful event execution.
• Support clients by responding to inquiries and requests in a professional, timely, and service-oriented manner.
• Prepare and distribute event documentation, including group resumes, guest welcome materials, and banquet event orders.
• Assist with event logistics, including hospitality desks, guest greetings, room inspections, and event setup coordination.
• Provide support to the Sales, Reservations, and Catering teams as needed to ensure smooth departmental operations.
• Participate in departmental meetings and contribute to continuous improvement initiatives.
• Maintain accurate files, records, and administrative systems while ensuring attention to detail and confidentiality.

What You Bring

• Previous experience in hospitality, events, catering, hotel operations, or an administrative support role.
• Excellent written and verbal communication skills with a professional and guest-focused approach.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office applications and the ability to learn hotel systems and technology platforms.
• College degree in Hospitality Management, Business, or a related field preferred, or equivalent work experience.

What We Offer

• Competitive salary and comprehensive benefits package
• Excellent training and career development opportunities
• Employee discounts and complimentary stays at Four Seasons Hotels & Resorts worldwide
• Complimentary dry cleaning for employee uniforms
• Complimentary employee meals
• Medical, Dental, Vision, Life Insurance, Disability Coverage, and Employee Assistance Program
• 401(k) Retirement Plan
• Paid Time Off and Holiday Pay
• Inclusive employee events and recognition programs throughout the year
• Opportunity to grow with one of the world's leading luxury hospitality companies

Schedule & Hours

• Full-Time Position
• Schedule may include mornings, days, evenings, weekends, and holidays based on business needs and event activity.
• Flexibility is required to support special events and operational demands.