Executive Administrative Assistant

About the role

Under limited supervision and acting on personal initiative, the Executive Administrative Assistant provides administrative support to functional executives and their teams.

As the Executive Administrative Assistant, you will

• Performs calendar management, including scheduling meetings, managing travel, and submitting expenses, demonstrating resilience, and successfully handling last minute changes
• Organizes and coordinates meetings, department communications, and other events, including arranging meeting spaces, accommodations, meals, and technology
• Prepares materials and documents for meetings and periodic reviews
• Composes memos, transcribes notes, prepares reports, manuals, agendas, correspondence and researches and assists in the creation of presentations
• Answer phones, prioritize interruptions and take messages
• Maintains up-to-date organizational charts and contact lists
• Responds to inquiries and follows up with other departments to ensure that requests are carried out
• Manages employee breakrooms including ordering and stocking breakroom and office supplies
• Coordinates activities across departments

Required education, experiences & skills

• AS degree and at least 5 years of administrative experience with executive leadership, or equivalent combination of education and experience
• Intermediate to expert knowledge and use of Microsoft Word, Outlook, Teams, PowerPoint, Excel, and SharePoint
• Excellent skills using advanced communication equipment, specifically in conference rooms and for meetings
• Positive, can-do demeanor even in stressful situations
• Experience building relationships and partnering with executives
• Ability to handle confidential information with integrity and exercise discretion
• Strong attention to detail and accuracy, with a high level of discipline and timely follow through
• Strong problem-solving skills, with a bias toward action and enabling the team to execute efficiently and effectively
• Ability to work independently and function as part of a team in a dynamic, agile work environment
• Well-developed organizational, prioritization, multitasking and time management skills
• Strong, clear, and concise verbal and written communication skills and ability to interact with all levels of internal and external contacts with tact and professionalism

Preferred education, experiences & skills

• 10 years of administrative experience with executive leadership
• Oracle experience
• Ability to create well organized, visually pleasing, and creative PowerPoint presentations
• Experience organizing, facilitating, and executing large meetings or events with executive and senior customer stakeholders
• Ability to apply critical thought to business activities and develop recommendations

Collaboration First Hybrid Work Arrangements

This role is hybrid eligible with the requirement to be in office at least three days per week. Colleagues are expected to demonstrate a collaboration first mindset, which is the understanding that teams will work together in-person and colleagues should be flexible to adjust their hybrid days based on business needs. You will have an opportunity to work with your team and leader to determine when you should be in office to drive meaningful connections and to best serve our customers.

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Our Commitment to Our People

Across the globe, we are united by a singular Purpose: Sustainability is no small ambition. That's why everything we do is geared toward a sustainable future-for our generation and all those to come. Through groundbreaking innovations, HVACR technology and cold chain solutions, we are reducing carbon emissions and improving energy efficiency in spaces of all sizes, from residential to commercial to industrial.

Our employees are our greatest strength. We believe that our culture of passion, openness, and collaboration empowers us to work toward the same goal - to make the world a better place. We invest in the end-to-end development of our people, beginning at onboarding and through senior leadership, so they can thrive personally and professionally.

Flexible and competitive benefits plans offer the right options to meet your individual/family needs: medical insurance plans, dental and vision coverage, 401(k) and more. We provide employees with flexible time off plans, including paid parental leave, vacation and holiday leave.

Together, we have the opportunity - and the power - to continue to revolutionize the technology behind air conditioning, heating and refrigeration, and cultivate a better future. Learn more about us and how you can join our team!

Our Commitment to Inclusion & Belonging

At Copeland, we cultivate a strong sense of inclusion and belonging where individuals of all backgrounds, and with diverse perspectives, are embraced and treated fairly to enable a stronger workforce. Our employee resource groups play an important role in culture and community building at Copeland.

Work Authorization

Copeland will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1 with OPT or CPT, H-1, H-2, L-1, B, J or TN, or who need sponsorship for work authorization now or in the future, are not eligible for hire.