Executive Administrative Assistant - Investment Banking and Capital Markets

About the role

Location: New York, NY

Overview

We are looking for an Administrative Assistant for our Investment Banking and Capital Markets business. This role will support the Group Head and other Managing Directors while sustaining a strong collaboration with coverage partners across all the regional offices. To be successful in this role, you must be highly motivated, goal-oriented, and capable of proactively taking initiative. This role will be onsite 5 days a week.

What We Offer You

• A diverse and inclusive environment that embraces change, innovation, and collaboration
• A hybrid working model, allowing for in-office / work from home flexibility, generous vacation, personal and volunteer days
• Employee Resource Groups support an inclusive workplace for everyone and promote community engagement
• Competitive compensation packages including health and wellbeing benefits, retirement savings plans, parental leave, and family building benefits
• Educational resources, matching gift, and volunteer programs

What You'll Do

• Coordinating international/domestic travel and hotel arrangements, including creation of extensive trip itineraries and expense reimbursement requests; coordinating arrangements for meetings, including scheduling, reserving conference rooms and catering; preparing and processing travel and entertainment expenses promptly and accurately; organizing client & team events; process and track invoices for payment and follow up as appropriate
• Assisting in onboarding & offboarding process including desk coordination, floor access, ID creation, etc
• Providing support to the Group Head and Business Manager with group presentations via PowerPoint and Excel; liaising with high-profile individuals daily; providing timely and accurate follow-up to projects assigned
• Arranging coverage when away from desk or office
• Developing a thorough understanding of the IBCM policies & guidelines

Skills You'll Need

• College degree is required
• Ability to work effectively to meet time-sensitive deadlines
• Highly motivated and willing to take on ad-hoc work as needed
• Proficient with Microsoft Word, Excel, and PowerPoint

Skills That Will Help You Excel

• Demonstrated team player with excellent organizational skills and ability to anticipate needs
• Excellent verbal, written and interpersonal skills with the ability to interact with clients, officers, and peers in a professional manner, handle assignments with a high level of confidentiality and discretion
• Good organizational skills and the ability to prioritize workflow by demonstrating flexibility in a demanding, fast-paced environment
• Detail oriented and able to prioritize, multi-task and negotiate conflicting deadlines
• Must possess strong problem-solving skills - be proactive, resourceful, flexible, and creative

Expectations

It is the Bank's expectation that employees hired into this role will work in the New York, NY office in accordance with the Bank's hybrid working model.

Pay and benefits

The salary range for this position in New York City is $85,000-105,000. Actual salaries may be based on a number of factors including, but not limited to, a candidate's skill set, experience, education, work location and other qualifications. Posted salary ranges do not include incentive compensation or any other type of remuneration.

Deutsche Bank Benefits

• At Deutsche Bank, we recognize that our benefit programs have a profound impact on our colleagues.
• That's why we are focused on providing benefits and perks that enable our colleagues to live authenti­cally and be their whole selves, at every stage of life.
• We provide access to physical, emotional, and financial wellness benefits that allow our colleagues to stay financially secure and strike balance between work and home.
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• We strive for a culture in which we are empowered to excel together every day. This includes acting responsibly, thinking commercially, taking initiative and working collaboratively.
• Together we share and celebrate the successes of our people. Together we are Deutsche Bank Group.
• We welcome applications from all people and promote a positive, fair and inclusive work environment.