Executive Assistant and Office Manager

About the role

As Executive Assistant and Office Manager, you will provide executive-level administrative support to one or more senior leaders while overseeing day-to-day office operations, vendors, and facilities to ensure a well-run and professional workplace.

Essential Duties and Responsibilities

• Manage calendars, travel arrangements, correspondence, and meeting preparation for assigned executives.
• Prepare expense reports, presentations, and meeting materials on behalf of assigned executives.
• Oversee day-to-day office operations, including supplies, equipment, vendor relationships, and facilities requests.
• Manage office budget and vendor contracts for supplies, catering, maintenance, and office services.
• Coordinate office events, meetings, and visitor logistics, including conference room scheduling and hospitality.
• Oversee reception, mail, and shipping/receiving functions, ensuring smooth daily operations.
• Support new hire onboarding logistics, including workspace setup, equipment, and building access.
• Serve as the primary point of contact for building management, security, and safety procedures.
• Maintain confidentiality of sensitive business and personnel information.
• Perform other duties and responsibilities as assigned.

Qualifications

• Bachelor's degree preferred; equivalent combination of education and experience considered.
• 5+ years of experience in an Executive Assistant and/or Office Manager role; commercial real estate experience preferred.
• Strong organizational and multitasking skills with keen attention to detail.
• Excellent written and verbal communication skills and a professional, service-oriented demeanor.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Demonstrated ability to manage vendor relationships and office budgets.
• Ability to exercise sound judgment and discretion with confidential information.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Physical Requirements

This position primarily works in a standard office environment requiring extended periods of sitting and computer use, along with periodic movement throughout the office to coordinate operations, vendors, and events, and occasional lifting of up to 20 lbs.

Why Lincoln?

At LPC you will be supported by a national firm where an entrepreneurial mindset is encouraged. You will be encouraged to explore your potential through training programs, mentorship, exciting work, fast-paced assignments, and an environment of constant learning and dedication to results. Our benefits package includes medical, dental, and vision insurance, 401(k), and paid time off.

Benefits

Lincoln Property Company offers eligible employees a comprehensive benefits package that may include:

• Medical insurance
• Dental insurance
• Vision insurance
• Company-Paid Life insurance
• Company-Paid Long Term Disability
• Accidental Death & Dismemberment (AD&D) coverage
• 401(k) retirement savings plan, Traditional and Roth, with applicable eligibility requirements
• Flexible Time Off (FTO) or vacation benefits, depending on position classification
• Paid sick leave and other legally required leave programs
• Employee assistance and wellness programs where available
• Company-paid holidays
• Additional voluntary benefit offerings that may vary by location and position

Benefit eligibility, coverage levels, waiting periods, and plan provisions are governed by the applicable plan documents and Company policies and may be modified from time to time at the Company's discretion.

Healthcare Benefits Notice

Eligible employees may participate in Company-sponsored medical, dental, and vision benefit plans. Additional details regarding available healthcare benefits will be provided during the hiring process and upon employment eligibility.

Compensation- Lincoln Property Company is committed to pay transparency and equitable compensation practices. The salary or hourly pay range for this position has been established based on market data, job responsibilities, internal equity, geographic location, experience, education, certifications, and other job-related factors. Actual compensation may vary within the posted range based on these considerations. Certain positions may also be eligible for discretionary bonuses, incentives, commissions, or other forms of compensation where applicable.