Executive Assistant & Office Manager
- Location
- New York, NY · On-site
- Job type
- Full-time
- Level
- Mid-level
- Experience
- 1+ year
- Listed
- 23 days ago
Skills & highlights for this role
- calendar management
- travel coordination
- confidential information handling
Also useful
- Google Workspace
- Outlook
- TripActions
Why This Work Is Different
We’re in the weeds with state partners, internally with our product teams, and turning ambiguous policy into real systems that families depend on. This means building a platform that meets each state’s configuration needs while being flexible enough to support all customers. We are not building be-spoke software!
If you want a highly structured environment, this will feel uncomfortable. If you want ownership, speed, and problems that actually matter, you’ll feel right at home.
The Role
We're looking for a highly organized, detail-oriented Executive Assistant & Office Manager to support our CEO and COO while also owning the day-to-day workplace experience for the team. This is a role for someone who thrives on creating structure and organized systems, anticipates needs before they're asked, and enjoys the variety of switching between calendar Tetris and stocking the snack shelf.
Key Responsibilities
Executive Support (CEO & COO)
- Manage and proactively maintain calendars for two executives, resolving scheduling conflicts and prioritizing time
- Coordinate domestic (and occasional international) travel logistics for executives as well as other team members as needed: flights, hotels, itineraries, etc.
- Draft and manage light correspondence and follow-ups on behalf of the CEO/COO
- Prepare materials or agendas for recurring meetings as needed
- Act as a point of coordination between the executives and internal/external stakeholders
Office Management / Workplace Experience
- Coordinate weekly team lunches and other recurring team events
- Manage office snack/supply ordering and vendor relationships
- Support day-to-day office operations and act as first point of contact for workplace-related questions
- Support the planning and execution of an office expansion and/or full office relocation (anticipated spring 2027), including logistics coordination, vendor communication, and move-day support
- Help maintain a positive, well-run office environment as the team scales
Qualifications
- 1-3 years of experience in an EA, office coordination, or administrative role (internships count)
- Excellent written and verbal communication
- Highly organized with strong attention to detail and follow-through
- Comfortable managing competing priorities across two executives
- Discretion with sensitive/confidential information
- Proactive, low-ego, "no task too small" attitude
- Experience with calendar/travel tools (Google Workspace, Outlook, TripActions, etc.) a plus
- Must be comfortable working 4-5 days a week onsite in our NYC office
About Odyssey
K-12 education is one of the most consequential determinants of a child’s future - and many families have had limited ability to shape how and where their child learns. Education Savings Account (ESA) programs along with the Education Freedom Tax Credit are changing that. One of the fastest-growing public education initiatives in the U.S., they give states the ability to put education funding directly in the hands of families, who can then choose the learning experiences that best fit their child - from schools and tutors to therapy, curriculum, and technology.
But once these policies are signed into law, states face an enormous operational challenge. They must stand up entirely new programs, manage the secure and compliant flow of public funds, approve and monitor thousands of vendors, support families at scale, and prevent fraud - all while delivering a high-quality user experience.
That’s where Odyssey comes in.
We partner with state agencies to design, launch, and operate ESA and school choice programs on their behalf. We provide the technology, program operations, vendor ecosystem, and family experience that make these programs actually work in the real world. Today, we operate across 10 states, and our platform powers programs serving 250,000+ students and over $2B in annual education funding - and we’re just getting started.
Most recently, we launched the Texas Education Savings Account (EFA) program - the biggest day-one ESA launch in the country - which has already received nearly 200,000 applications. It’s the kind of moment that captures exactly what we’re building toward: programs that work at scale, from day one, when it matters most.
We’re backed by respected investors, including a16z and Tusk Venture Partners, and we’re building the team that will take us to the next stage.
Odyssey sits at the intersection of GovTech, EdTech, and FinTech. We are a public-sector operator, a technology company, and a program delivery partner all at once. The work we do is civic infrastructure - it determines whether families can access life-changing educational opportunities.
Equal opportunity and legal notices
Odyssey is an equal opportunity employer. Reasonable accommodations are available upon request.
From Odyssey's careers page, first listed on Rolev.ai on October 17, 2026. Rolev.ai is not the employer.
How Rolev.ai helps with this application
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Common questions
Where is the Executive Assistant & Office Manager job at Odyssey located?
This Executive Assistant & Office Manager position at Odyssey is located in New York, NY (On-site). Always check Odyssey's application page for specific state eligibility or relocation policies.
What qualifications are required for Executive Assistant & Office Manager at Odyssey?
For the Executive Assistant & Office Manager role, Odyssey highlights 1+ year of relevant experience; experience with calendar management, travel coordination, confidential information handling. Rolev.ai can score your existing resume against these requirements and show any skill gaps before you apply.
How do I apply for the Executive Assistant & Office Manager position at Odyssey?
This listing links directly to Odyssey's Ashby application page. You can apply directly on Odyssey's site, or use Rolev.ai to check your resume fit, generate a zero-hallucination tailored resume and cover letter for this posting, and autofill the Ashby application form in 1 click with the Rolev.ai Chrome extension. You always review the form and press Submit yourself.