Executive Assistant & Office Manager

Key Responsibilities

Executive Support

• Provide direct administrative support to the leadership team, including managing calendars, proactively scheduling internal and external meetings, and resolving scheduling conflicts with sound judgment on priorities.
• Coordinate complex domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries.
• Support board and investor logistics, including meeting preparation, materials coordination, and visitor arrangements.
• Handle sensitive and confidential information with consistent discretion.
• Coordinate meeting logistics, including physical and virtual room booking and required technology.

Front Desk and Hospitality

• Serve as the primary point of contact for all visitors and deliveries, maintaining a professional, organized, and welcoming reception area and directing guests to the appropriate host.
• Own the ordering and coordination of catering for office lunches, team events, board meetings, and daily executive meal orders.
• Manage mailroom duties, receiving and sending G&A-related mail and packages (excluding production and manufacturing shipments).

Office and Facilities

• Keep the office and breakroom fully stocked by proactively monitoring and ordering office supplies, snacks, coffee, and beverages while ensuring cost-effective purchasing.
• Act as the main point of contact for our cleaning crew and other facility vendors to ensure the office and common spaces are maintained to a high standard.
• Oversee maintenance for all office equipment, including printers and copiers.
• Keep storage areas clean and organized and ensure general office supplies are always accessible to employees.
• Support company events and team-building activities, owning each one from kickoff to completion, including budget, logistics, and other critical moving pieces.

Requirements/Qualifications

• 3+ years of experience as an executive assistant or in a senior administrative role, preferably within a startup or technical environment.
• Demonstrated experience managing executive calendars and coordinating complex domestic and international travel.
• Proven ability to manage a busy front desk while staying focused on detailed administrative work.
• Sound judgment and consistent discretion when handling confidential information.
• Strong organizational skills with high attention to detail across scheduling, inventory management, and office upkeep.
• Excellent verbal and written communication skills, with the ability to interact professionally with investors, board members, and staff.
• High proficiency in Google Workspace, Microsoft Office Suite, and Slack, with experience using cloud-based platforms and services.
• A self-starter who identifies needs before they become problems and works well with minimal supervision.
• Bachelor's degree in Business Administration or a related field preferred.

Physical Demands

• Sitting and standing: Extended periods at a desk performing computer-based administrative work, balanced with time at the front desk greeting visitors and moving throughout the office.
• Lifting and carrying: Ability to lift and carry packages, supply deliveries, and catering orders up to 25 lbs.
• Mobility: Regular movement throughout the office, breakroom, storage areas, and mailroom to restock supplies and support events.
• Travel: Occasional local travel for supply or catering pickup and event support.

Compensation Range

The US base salary range for this full-time position is $68,000 to $82,000 + equity + benefits. Our salary ranges are determined by role, level, and location. Within the range, individual pay is determined by additional factors, including job-related skills, experience, location, and relevant education or training. Please note that the compensation details listed in US role postings reflect the base salary only, and do not include equity or benefits.

Working at Tempo

Tempo is a lean organization working on exciting challenges, and the people who thrive here share a few things in common beyond their technical skills.

• Clear, direct communication: You professionally say what you mean, lead with empathy, use tact, ask when you're unsure, and keep the people around you informed without being asked. At a company our size, communication gaps are expensive, and good communicators add to success and efficiency!
• Low-ego helpfulness: You're willing to jump in on work that isn't strictly yours, whether that's helping a teammate debug something, lending a hand in the shop, or flagging an issue you noticed outside your lane. No one here succeeds in a silo.
• Intellectual curiosity: You're genuinely interested in how things work, not just your piece of it, but the broader system. Tempo sits at the intersection of chemistry, mechanical engineering, power electronics, and software; the more you understand about the whole, the more valuable you become.
• Business awareness: You understand that your work exists in a business context. You think about cost, timeline, and tradeoffs-not just technical elegance-and you make decisions accordingly.
• Comfort with ambiguity: Processes here are still being built. You can make progress without a perfect playbook, and you know when to ask for direction versus when to use your judgment and move forward.
• Accountability: You own your outcomes, including the misses. When something goes sideways, the instinct here is to fix it and learn from it, not to explain why it wasn't your fault.

This job description is intended to provide a general overview of the position and is not an exhaustive list of duties, responsibilities, or qualifications. Tempo reserves the right to modify, add, or remove responsibilities as business needs evolve. Employees may be asked to perform duties outside of those listed above from time to time.

California Privacy Notice (CCPA) - In connection with your application, Tempo collects personal information that you voluntarily provide, such as your name, contact information, employment history, and other information relevant to your candidacy. This information is collected and used solely for the purpose of evaluating your application and administering the hiring process. Tempo does not sell applicants' personal information. For more information about your rights under the California Consumer Privacy Act (CCPA), please contact HR.

Tempo does not accept unsolicited resumes or candidate profiles from external recruiters, staffing agencies, or third-party search firms.

Submission of unsolicited resumes by any external agency - whether to a Tempo employee, hiring manager, or any other representative - does not constitute or imply an agreement for placement fees, and Tempo will not be responsible for any fees related to unsolicited submissions under any circumstances.

Any candidate submitted without a prior, fully executed, written fee agreement between the agency and Tempo's Human Resources department will be deemed the sole property of Tempo. Tempo reserves the right to pursue and hire such candidates without obligation to the submitting agency.