Executive Assistant and Office Manager - Greenwich, CT

Job Overview

SFM is seeking an administrative professional to work full-time, in person, out of our Greenwich, CT office. This role combines executive-level administrative support with office management responsibilities. The successful candidate will provide high-touch administrative support to investment professionals and key business leaders while also overseeing day-to-day operations of a 10-20 person office space.

This individual will also serve as back-up to the US Office Manager and to other executive/administrative assistants as needed, and will take on ad-hoc projects as they arise. The ideal candidate is highly organized, discreet, and comfortable operating in a fast-paced environment with competing priorities.

Major Responsibilities

• Manage day-to-day office operations
• Coordinate with the US Office Manager on service calls and third-party vendors to resolve facility issues (HVAC, electrical, minor repairs, etc.)
• Control office inventory and manage relationships with food service, mail room, and cleaning vendors
• Review and process invoices related to CT office facilities
• Serve as back-up to the US Office Manager when out
• Provide Administrative support to up to four (4) senior investment professionals/key business leaders
• Triage incoming calls, handling directly where possible and escalating as needed
• Manage complex calendars with discretion, scheduling and confirming meetings, sending reminders, and assisting with material preparation and distribution
• Coordinate domestic and international travel arrangements
• Build and maintain external relationships critical to the teams' success (e.g., brokers, company management teams)
• Prepare meeting summaries, notes, presentations, memos, board reports, and other correspondence
• Process travel and expense reports via Workday
• Support department projects as needed
• Provide back-up coverage for other executive/administrative assistants
• Handle occasional personal tasks
• Support ad-hoc projects across the office and broader team as needed.

What We Value

• Must show an owner's mindset and a strong willingness to take on new tasks and responsibilities as needed
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Advanced PowerPoint skills, with experience creating slide decks for senior executives
• Able to work effectively in a fast-paced environment
• Exhibit professionalism always
• Capable of managing multiple projects simultaneously and expeditiously.
• Able to be flexible and proactive
• Experience supporting a senior individual and/or managing an office space is a plus

Pay and benefits

We anticipate the base salary of this role to be between $100,000-$125,000. In addition to a base salary, the successful candidate will also be eligible to receive a discretionary year-end bonus.

In all respects, candidates need to reflect the following SFM core values:

Smart risk-taking // Owner's Mindset // Teamwork // Humility // Integrity: