Executive Assistant, Apple Ads

Summary

Apple is a place where extraordinary people gravitate in order to do their best work. We work every day to create products that enrich people’s lives. Our Apple Ads group makes it possible for people around the world to easily access informative and imaginative content on their devices while helping publishers and developers promote and monetize their work.

If you’re excited by the idea of making a real impact, and joining a team where we pride ourselves in being one of the most diverse and inclusive companies in the world, a career with Apple might be your dream job! We’re looking for a smart, motivated and experienced executive assistant to support two Directors for Apple Ads.

This role is responsible for managing and prioritizing their calendars, organizing travel arrangements, and ensuring their time is spent productively and efficiently. The ideal candidate is a proactive, natural problem solver. You are highly organized and professional, resourceful, efficient, flexible and will thrive in a fast paced environment.

About the role

This position requires the ability to anticipate needs, exercise critical thinking, and provide effective solutions while upholding a high standard of integrity and professionalism.

Responsibilities Include

• Optimizing Directors productivity by efficiently managing their calendar, prioritizing tasks and deadlines, while maintaining a keen understanding of key priorities.
• Providing administrative support such as organizing travel arrangements, managing itineraries, and filing expense reports correctly and efficiently.
• Serving as a project manager on meetings and events, ensuring events are driven with excellence and programs are continuously improved.
• Acting as a central point of contact for the Directors, facilitating productive communication between them and their teams.
• Planning, coordinating, and appropriately sharing details for meetings and events.
• Working closely with our global administrative support team sharing standard methodologies and recommending changes to ongoing processes in order to improve organizational efficiency. We are looking for someone who is able to understand the business and see the “big picture” — someone who can excel while working in a complex, fast paced, and ever-changing work environment.

Minimum Qualifications

• Minimum of 4-6 years experience supporting Senior level management in an administrative capacity
• Experience with executive project management

Preferred Qualifications

Able to understand assignments and complete them with little to no follow up from assigned leaders

• Commitment to excellence, responsiveness, and attention to detail
• Able to be organized and innovative in ambiguous situations
• Resourceful and able to work collaboratively

• Excellent written and verbal skills with a strong sense of professionalism
• High level of integrity; ability to handle confidential and sensitive information with discretion
• Proficient in Apple products and programs such as Calendar, Numbers and Keynote