Executive Assistant

About the role

Provide strategic administrative and operational support to assigned Executive Officers and Vice Presidents. Serve as a trusted partner by managing executive priorities, coordinating communications, and ensuring the efficient operation of the executive office. Exercise exceptional judgment, professionalism, discretion, and confidentiality while interacting with internal and external stakeholders.

• Partner closely with executive leadership to anticipate needs, manage priorities, and facilitate effective decision-making.
• Manage complex calendars, schedules, and competing priorities to optimize executive time and organizational effectiveness.
• Coordinate and oversee all aspects of business travel, including itineraries, transportation, lodging, and related logistics.
• Plan, schedule, and coordinate meetings, conferences, and executive events, including securing venues, preparing materials, and managing follow-up actions.
• Serve as a key point of contact and liaison between executives and internal and external stakeholders.
• Prepare, proofread, edit, and distribute high-quality correspondence, reports, presentations, and other business communications.
• Create executive-level presentations, reports, and materials that communicate information clearly and professionally.
• Screen, prioritize, and direct incoming communications, ensuring timely responses and appropriate escalation when necessary.
• Maintain strict confidentiality when handling sensitive business, financial, personnel, or strategic information.
• Develop, implement, and continuously improve administrative processes and workflows to enhance efficiency and service levels.
• Prepare routine and ad hoc reports, research, and analyses to support business objectives and executive decision-making.
• Document meeting discussions, follow-up actions, and key deliverables as needed. * Welcome and assist visitors while serving as a professional representative of the executive office and the organization.
• Support special projects, company initiatives, and other assignments as directed. * Perform other duties as assigned.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and related business applications.
• Exceptional organizational, planning, and time-management skills with strong attention to detail. * Excellent verbal, written, and interpersonal communication skills.
• Demonstrated ability to exercise sound judgment, maintain discretion, and handle confidential information appropriately.
• Strong problem-solving skills with the ability to proactively identify and resolve issues.
• Ability to manage multiple projects simultaneously while maintaining accuracy and meeting deadlines.
• Strong customer service orientation and professional executive presence.
• Ability to build effective working relationships across all levels of the organization.
• Experience leveraging technology and digital tools to improve productivity and operational effectiveness.

Qualifications & Requirements

• Must be at least 21 years of age.
• Bachelor's degree in Business Administration, Communications, or a related field preferred; equivalent experience may be considered.
• Minimum of five (5) years of recent experience supporting senior leaders in an executive assistant, executive coordinator, or similar role.
• Experience working in a fast-paced, deadline-driven environment with multiple priorities preferred.