Executive Assistant

Job Responsibilities

Executive Support

• Provide administrative support across multiple business functions to the C-suite and senior management team based in Indianapolis.
• Manage calendars and schedule meetings, calls, and appointments for executives, prioritizing competing demands.
• Arrange domestic and international travel, including itineraries, accommodations, and ground transportation.
• Prepare, submit, and track expense reports.
• Prepare presentations, board materials, and meeting agendas, and take and distribute meeting minutes.
• Screen and prioritize incoming executive communications, serving as a point of contact for internal and external stakeholders.
• Handle confidential and non-routine information with discretion, and facilitate team communication.

Meetings and Events

• Coordinate logistics for on- and off-site internal and external meetings and conferences.
• Coordinate logistics for weekly lunches, including room setup, catering, and clean-up.

Office Operations

• Oversee general office functions, including office and breakroom supplies, visitor reception area, and common areas.
• Use AI tools to enhance individual productivity and quality of work
• Order and stock office supply areas using the company's purchasing system.
• Welcome visitors and direct them to the relevant office or personnel.
• Receive, distribute, and manage incoming and outgoing USPS mail.
• Maintain and operate office equipment, such as copiers, projectors, and meeting room equipment.

Records Management

• Organize and maintain physical and virtual files and company records.

Education and Experience

• High school diploma or equivalent; Associate's degree a plus.
• Past administrative experience or tenure in an office setting a plus.
• Previous experience in a start-up company preferred, especially biotech industry experience.

Skills and Qualifications

• Strong organizational skills, with the ability to multi-task and handle pressure well.
• Ensures deadlines are met and adapts to changing priorities.
• Ability to think through a project and execute independently from beginning to end.
• Fully proficient in MS Office (Outlook, Word, PowerPoint, Excel, and Teams) and video conferencing.
• Warm personality with strong written and verbal communication skills.
• Professional presence and demeanor when representing the company to visitors, partners, and executives.
• Excellent professional ethics, integrity, and ability to maintain confidential information.

Physical Demands

• While performing the duties of this job, the employee is regularly required to sit, stand, walk, reach with hands and arms, and talk or hear.
• The employee must occasionally lift and/or move up to 15 pounds.
• Specific vision abilities required by this job include close vision and distance vision.

Work Environment

• The noise level in the work environment is usually moderate
• We hire for skills and capabilities, not just credentials – if this role excites you, but doesn’t perfectly match your resume, we encourage you to apply anyway.

Compensation Overview

Indianapolis - RayzeBio - IN: $60,693 - $73,546

The starting pay range(s) listed above is for full-time employees (FTE). You may also be eligible for additional discretionary incentive cash and stock opportunities. We determine starting pay thoughtfully – carefully considering the nature of the role, required skills, work location, schedule and the knowledge and experience you bring. Final compensation is guided by pay equity principles and applicable employment laws. Compensation programs are reviewed on an ongoing basis and may be adjusted over time to reflect evolving market factors, and individual, team or Company performance.

Benefits

Subject to the terms and conditions of the applicable plans then in effect, you may be eligible to participate in our comprehensive benefit plans – including wellbeing support, retirement and financial protection benefits, and insurance offerings (medical, dental, vision, life and disability).

• U.S.-based exempt employees are eligible for Flexible Time Off (FTO), which provides paid time off without a set accrual limit, subject to manager approval, along with 11 paid company holidays each year.
• Non-exempt employees, RayzeBio employees, and employees located in Puerto Rico receive 160 hours of paid vacation annually for new hires (subject to manager approval), 11 paid company holidays, and 3 optional holidays.

Depending on eligibility, employees may also have access to additional time-off benefits, including paid sick leave, up to two paid volunteer days per year, summer hours flexibility, and leaves of absence for medical, personal, parental, caregiver, bereavement, or military needs. Eligible employees also enjoy an annual Global Shutdown between Christmas Day and New Year's Day.

RayzeBio and Bristol Myers Squibb

RayzeBio was acquired by Bristol Myers Squibb (BMS) in 2024 and is a wholly-owned subsidiary of BMS; however, RayzeBio will continue to operate as a standalone organization.

Data Protection

• We will never request payments, financial information, or social security numbers during our application or recruitment process.
• Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.

• If this posting is missing required information required by local law or incorrect, contact BMS at with the Job Title and Requisition number.
• Do not send application-related inquiries to this email.
• To check your application status, please login to your Candidate Home Account.

R1607205: Executive Assistant