Executive Assistant

About the role

The NYC Financial Information Services Agency-Office of Payroll Administration (FISA-OPA) is seeking a motivated and eager candidate who will serve as the Executive Assistant to the Deputy Executive Director of Payroll Operations. With wide latitude for the exercise of independent judgment, the selected candidate will provide assistance and support to the Payroll Operations Division and will be responsible for the following tasks:

• Perform difficult and responsible clerical operations with confidentiality and discretion, such as scheduling appointments, responding to telephone inquiries, maintaining the Deputy Executive Director of Payroll Operations' Outlook calendar, typing and preparing documents;
• Draft and edit letters, memos or other correspondence by determining and communicating required information while exercising judgment & discretion, following rules of composition and agency formats;
• Provide assistance in program planning and development, by researching problems and recommending solutions, to assist management in meeting goals within regulations;
• Maintain liaison between two or more agencies/units by obtaining/conveying information & providing feedback, in order to facilitate cooperative activities;
• Receive, screen & direct visitors to agency offices by welcoming, questioning and/or announcing visitors, as well as providing visitors with information, where possible to aid in reaching appropriate staff;
• Maintain related records and orderly filing system and;
• Perform special projects, as required.

Preferred Skills

• Excellent skills with Microsoft products (Outlook, Word, Excel, PowerPoint, SharePoint, and Visio).
• Excellent written and oral communication skills

Additional Information: #O-195

To Apply

While all complete applications will be given consideration, only candidates selected for an interview will be contacted.

• Hours/Shift: 35 Hours/Day Shift
• Work Location: 5 Manhattan West, New York, NY
• ADM MANAGER-NON-MGRL FRM M1/M2 - 1002C

Qualifications & Requirements

• A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
• An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
• A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
• Education and/or experience equivalent to "1", "2" or "3" above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in "1", "2" or "3" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.