Executive Assistant

About the role

Copart, Inc. a technology leader and the premier online vehicle auction platform globally, with over 200 facilities located across the world, Copart links vehicle sellers to more than 750,000 buyers in over 190 countries. We believe in providing an unmatched experience, every day and everywhere, driven by our people, processes, and technology.

Position Summary

We are seeking a highly experienced and proactive Executive Assistant to provide high-level support to two or more SVP roles. This role goes beyond traditional administrative support - it is a strategic partner position that enables leadership to focus on high-impact priorities by managing complex operations, communications, and cross-functional coordination.

The ideal candidate thrives in a fast-paced, high-visibility environment, demonstrates sound judgment, and operates with a high degree of autonomy, discretion, and professionalism.

Key Responsibilities

Executive Support & Prioritization

• Manage complex executive calendars, balancing internal meetings, board-related activities, and external engagements
• Anticipate scheduling conflicts and proactively prioritize based on business needs
• Prepare briefings, agendas, and pre-read materials to ensure executives are well-prepared

Communications & Stakeholder Management

• Serve as a key point of contact for internal and external stakeholders, including senior leaders and partners
• Draft, review, and manage communications on behalf of executives
• Maintain strict confidentiality across all sensitive business matters

Meeting, Travel & Event Coordination

• Coordinate domestic and international travel, including multi-destination itineraries
• Organize high-level meetings (Board meetings, leadership offsites, investor events)
• Ensure effective meeting preparation, execution, and follow-up

Operational & Business Support

• Track priorities, action items, and deadlines across multiple functions
• Identify opportunities to improve workflows and increase operational efficiency
• Partner cross-functionally with HR, Finance, Legal, and other departments

Strategic & Organizational Support

• Support leadership team rhythms, including planning cycles and performance management timelines
• Assist with organizational structure updates, headcount tracking, and documentation
• Facilitate leadership meetings, ensuring alignment on priorities and accountability

Qualifications

• 5+ years of Executive Assistant experience supporting senior leaders (VP+ level preferred)
• Strong ability to manage competing priorities in a fast-paced environment
• Exceptional organizational, time-management, and problem-solving skills
• Excellent written and verbal communication skills
• High level of discretion and professionalism with confidential information
• Advanced proficiency in Microsoft Office (Outlook, Excel, Word) or Google Workspace
• Strong interpersonal skills and ability to build relationships across all levels

Preferred

• Experience in large, complex organizations (Fortune 500 or similar)
• Exposure to project management or operational planning

Success Profile

• Exercises sound judgment and knows when to escalate vs. act independently
• Remains calm and effective under pressure
• Demonstrates an enterprise mindset and business awareness
• Balances attention to detail with strategic priorities
• Operates as a trusted partner to leadership, not just administrative support

Benefits Summary

• Medical/Dental/Vision
• 401k plus a company match
• ESPP - Employee Stock Purchase Plan
• EAP - Employee Assistance Program (no cost to you)
• Vacation & Sick pay
• Paid Company Holidays
• Life and AD&D Insurance
• Discounts

Along with many other employee benefits.

• At Copart, we are focused on harnessing the power of diversity, inclusion, and collaboration.
• By embracing diverse perspectives, we open doors to innovation and unleash the full potential of our team.
• We are dedicated to fostering a workplace where everyone feels appreciated, included, and inspired to grow and contribute meaningfully.