Executive Assistant

Job Summary

Create Music Group seeks a highly organized, proactive, detail-oriented Executive Assistant to support its Chief Legal & Business Affairs Officer and Technology executive. This individual will play a key role in managing day-to-day administrative responsibilities, coordinating across internal and external stakeholders, and supporting efficient operations in a fast-paced music and entertainment environment.

Responsibilities

• Serve as a primary point of contact and liaison with internal executives, external counsel, business partners, and other stakeholders.
• Use AI tools to speed up briefing materials, meeting notes, action-item tracking, and document organization.
• Assist with organizing, tracking, and maintaining legal agreements, transaction documents, deadlines, and correspondence.
• Coordinate meetings, prepare materials, track action items, and follow up on outstanding deliverables.
• Prepare presentations, briefing materials, and executive reports as needed
• Serve as a liaison between executives and internal/external stakeholders, maintaining professionalism and confidentiality at all times
• Plan team offsites, department meetings, and cross-functional events
• Manage expense reporting, invoice processing, and vendor coordination
• Support administrative workflows related to acquisitions, commercial transactions, and other legal and business affairs.
• Handle sensitive and confidential information with the highest level of professionalism and discretion.
• Other duties as assigned

Qualifications

• Minimum High School Diploma or General Educational Development (GED)
• Bachelor's Degree in Business Administration or related field, a plus.
• Must be able to work on-site at our Hollywood office, five days per week during business hours
• 3+ years of experience as an Executive Assistant or in a similar Administrative support role, ideally within the music, entertainment, tech, or investment space
• Fluent with AI assistants such as Claude or ChatGPT for drafting, summarizing, research, and meeting preparation, with the judgment to verify output and keep confidential material out of unapproved tools.
• Proven ability to manage and prioritize multiple executives with competing priorities
• Strong proficiency in preparing and managing presentations for Executive-level meetings such as client pitches or Quarterly Business Reviews
• Excellent communication skills, both verbal and written
• High level of discretion, judgment, and professionalism to effectively manage confidential information
• Strong Proficiency with tools such as Google Workspace (Calendars, Docs, Sheets, and Slides), Slack, and Microsoft Office (Outlook, Excel, PowerPoint)
• Detail-oriented with strong organizational and time-management skills
• Thrives in a fast-paced, dynamic environment and adapts quickly to change
• Must be able to efficiently manage competing priorities
• Passion for music, media, tech, and working in a fast-paced, creative environment

Pay Scale

• $69,000-$75,000 USD / year
• The final compensation within this range will be determined based on the candidate's experience, skills, and overall fit for the role.